What are the responsibilities and job description for the Executive Assistant - Media Sales/Entertainment (H) position at Avispa?
Executive Assistant - Media Sales/Entertainment VIAJP00001113 (H)
A leading digital streaming network is seeking an Executive Assistant. The right candidate will support the President of Media Sales. We are looking for a highly organized and proactive Executive Assistant to offer comprehensive support to our C-Suite Executive. The ideal candidate possesses a strong understanding of travel logistics, exceptional communication skills, and the ability to anticipate the executive's needs. We are seeking someone who is a team player and takes initiative on both daily tasks and large projects. The company offers a great work environment!
Executive Assistant Pay And Benefits
A leading digital streaming network is seeking an Executive Assistant. The right candidate will support the President of Media Sales. We are looking for a highly organized and proactive Executive Assistant to offer comprehensive support to our C-Suite Executive. The ideal candidate possesses a strong understanding of travel logistics, exceptional communication skills, and the ability to anticipate the executive's needs. We are seeking someone who is a team player and takes initiative on both daily tasks and large projects. The company offers a great work environment!
Executive Assistant Pay And Benefits
- Hourly pay: $30/hr
- Worksite: Leading digital streaming network. (Chicago, IL 60611 - Hybrid (Tuesday/Wednesday in office))
- W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
- 40 hours/week, 12 Month Assignment
- Manage travel arrangements including, itineraries, car services, hotel communications, and has an excellent understanding of different time zones both domestically & internationally.
- Create and maintain the President’s meeting calendar. Schedule and manage 7-10 meetings daily. Keep up with cancellations, reschedules, and time overruns on the calendar.
- Efficiently manage the President's overall schedule; daily, weekly, monthly.
- Create a daily schedule for the President to review and email the prior evening,
- Connect calls and send meeting links to cellphone when executive is on the road.
- Understand technology and can troubleshoot basic functions and programs; email attachments, PowerPoint, Zoom links, and other digital meeting platforms.
- Demonstrates tech-savviness and the ability to respond quickly to technology requests.
- Can manage President from afar—constant communication when not working in office together.
- Act as a liaison for internal and external contacts. Understand our directory and contacts outside of the organization— understand executive's network; Executives, board members, personal friends/family, etc.
- Assist in the preparation of speaking engagements and can transcribe/dictate letters and emails.
- Assist with special Ad Sales projects.
- Confidently interacts with high-level executives and clients.
- Handle expense management and corporate cards. Completes monthly expenses, gathers receipts, and submits reports in Concur.
- Coordinates client entertaining events from venue selection, to creating invites, and managing guest lists and headcount.
- Is available 24/7, understanding that in rare instances the executive may require assistance outside of typical “work” hours. Must have or be near phone all hours of the day.
- Maintain a confident and calm demeanor and make independent decisions when necessary.
- Can anticipate the President's needs proactively.
- Attend speaking engagements with the President when needed.
- 8-10 years of experience as an Executive Assistant in the entertainment industry, supporting C-Suite Executive or Higher.
- Bachelor’s Degree
- Excellent communication skills both oral and written.
- Excellent organizational and time management skills.
- Strong interpersonal skills, and proven ability to work well in a team setting.
- Professional phone demeanor.
- Calendar management - Proficient in Office 360, Microsoft Teams and Zoom.
- Tech-savvy with the ability to adapt to new technologies and troubleshoot when needed.
- Must have strong proficiency in Concur, Outlook, Microsoft, Excel & Microsoft PowerPoint
- Ability to take initiative, prioritize work under tight deadlines in a fast-paced environment.
- Candidate must be able to pass background check.
- Ability to maintain confidentiality and exercise sound judgment.
- A proactive and detail-oriented overall approach to work.
- Professional work attire is required.
- Flexible with overtime and travel as needed.
- Available and eligible to travel within the USA to speaking engagements.
- 9:00 AM - 6:00 PM Central Time
- Must be available to work after hours. Will be eligible for overtime pay.
- Must be available to travel when needed.
Salary : $30
