Manager, Payroll

Description

Do you know, you have the power to change the course of someones life? Avivo employees do this every day, and we want you to join the team. At Avivo, our employees work with utter commitment to their clients, embracing the full person, believing in the dignity of all people.

Avivo serves nearly 15,000 individuals each year; helping them achieve recovery, find housing stability, and achieve employment and economic advancement. Serving Minnesota since 1960, we specialize in helping individuals and families who face complex barriers poverty, homelessness, unemployment, chemical addiction, or mental health concerns achieve recovery and economic stability. Avivos holistic approach to providing chemical and mental health services, career education, and employment services embraces each persons unique journey. Ultimately, our paired services lay a foundation of health, and social and economic wellness, that transforms lives.

The Manager, Payroll is responsible for coordinating payroll activities, collaborating with human resources and accounting team, directing, and supervising the payroll specialist, and ensuring efficient payroll processing.

RESPONSIBILITIES:

• Provide oversight for the payroll bi-weekly reporting process and assist with Human Resources and Accounting related payroll matters.
• Own the Expense Management Module in Paycom and assist the Accounting Team with the employee reimbursement process.
• Ensure payroll controls are in place and newly created when needed to ensure accuracy, quality, and payroll compliance.
• Manage all monthly, quarterly and annual payroll tasks, such as but not limited to, the Quarterly Safe Harbor Employer Match Census Workbook, the Paycom Year-End Checklist, Future Plan Year-End Census Workbook, the U.S. Census Bureaus Report of the Organization survey, and the UST Wage Verification survey.
• Responsible for reviewing and approving the 401k/Roth/Loan upload and archiving the timesheet period after each pay date is processed.
• Lead for the 401k audit and assist with other monitoring/financial statement audits.
• Responsible for all ad-hoc payroll reporting requests and payroll projects.
• Identify efficiencies and areas of improvement with Paycom and other payroll related activities.
• Manage the Paycom training documents and provide training and assistance to our new hires and current employees as needed.
• Ensure services provided are culturally responsive utilizing best practices.
• Develop an atmosphere for open and direct communication, establishing and clearly communicating performance expectations and ensuring effective delegation.
• Give prompt and constructive feedback to help train and develop employees.

Qualifications

• Bachelors Degree in Accounting, Business, Human Resources, or similar field required.
• Minimum of 5 years of practical experience with knowledge of a combination of the following: payroll, human resources, general ledger payroll accounting, employee reimbursement, invoice payment, allocations, compliance, and other accounting knowledge.
• Minimum 3 years of supervisory experience or experience directing the work of others.
• Experience using an online payroll and human resource information system (Paycom is preferred).
• Able to provide proof of Covid-19 vaccination

PREFERRED:

• MBA or CPP certification preferred.
• Solid understanding of the entire payroll process with the ability to tackle per pay period and monthly needs (which can be voluminous at times).
• Ability to complete analytical analysis using proficient Excel skills (such as pivot tables, VLOOKUPS, formulas, data filters, sorting, etc.).
• Strong knowledge around employee changes, employee reimbursement, invoice payment, allocations, reconciliations, compliance, and other payroll and accounting functions.
• Willingness to be flexible with work hours to accommodate the needs of the participants. Expected to be available to work occasional evenings and/or weekends.

BENEFITS:

• Medica health plan
• Health Savings Account (HSA)
• Nice Healthcare: offers chat, video visits and in-home primary care visits
• Dental plan
• Dependent Care Flexible Spending Account (FSA)
• Basic Life/AD&D & Voluntary Life/AD&D
• Long term disability
• Option to purchase critical illness, accident insurance and short-term disability
• 401(k) Plan: with matching contributions
• 10 Paid holidays & generous PTO
• Flexible schedule (hybrid, remote options)

IN ADDITION:

• Mission driven culture that celebrates diversity
• Clinical supervision towards licensure
• Competitive pay, based on education & experience
• Mileage reimbursement

Equal Employment Opportunity/Affirmative Action Employer. Avivo is an equal opportunity employer and will recruit, hire, promote and transfer qualified persons into all job classifications regardless of race, gender, religion, skin color, national origin or ancestry, physical disability (including pregnancy) or mental disability, age, gender identity, sexual orientation, legally protected medical condition, family care status, marital status, veteran status, or genetic characteristics.