Regional Program Coordinator for Puerto Rico

Overview

Axle Informatics is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH). 

Axle is seeking a highly ambitious, adaptable, structured, and detail-oriented Regional Program Coordinator for Puerto Rico to join our vibrant team at the National Institutes of Health (NIH) supporting the Office of the Director (OD) located in Bethesda, MD. 

Overall Position Summary and Objectives The Regional Program Coordinator for the All of Us Research Program will work with Internal and external staff to facilitate collaboration for enrollment, engagement, and retention across all current and potential partners in Puerto Rico. Successful candidate must live in Puerto Rico and be highly familiar with the island's culture. Work location would be the candidate's home with quarterly travel to Bethesda, MD.

Deliverables:

• Coordinate engagement and enrollment activities across a variety of partners engaged in the All of Us Research Program in Puerto Rico - Daily
• Set agendas for coordination meetings, project manage activities/events, collect and disseminate action items - Daily
• Brief division leadership on status of collaboration activities - Weekly
• Explore new stakeholders in the region to fill gaps in current partner representation - Bi-Weekly

Work Details:

• Researches and evaluates the operation of the organization's scientific programs.
• Work with staff on existing projects and/or the development, initiation and execution of new project initiatives.
• Work with staff on the concept development, planning, execution and support of all project-related activities.
• Organize and maintain project documentation and communications; track project progress using project management tools.
• Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.
• Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
• Request information from and provide responses to principal investigators program staff and others on scientific and programmatic issues.
• Researches, interprets and summarizes background materials from a variety of scientific sources.
• Conduct search for material for a specific programmatic need, using a database to search for material in many cases.
• Organize and analyze reports in a scientific area as assigned.
• Read, interpret, analyze and condense material from a variety of sources for presentation.
• Compiles data and creates and prepares graphs, slides and presentations.
• Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters and overheads by assimilating and mastering the scientific data and programmatic con-text for use at presentations and meetings.
• Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
• Organize existing slides/presentations/talking points into a functional database/library.
• Design, develop and maintain databases, Listservs, spreadsheets, PowerPoint presentations and other computer applications.
• Collect, read, interpret, analyze and condense material from a variety of sources and prepare reports of data analysis for presentation.
• Performs logistical planning of various scientific meetings, lectures, workshops.
• Identify, assess, draft, edit, revise and assemble necessary background materials.
• Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information.
• Represent the Program at local and national meetings; deliver presentations and posters; disseminate details of the
• Program and collect information of value to the Program goals.
• Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports.
• Attend meetings, training and conferences in support of program initiatives.
• Develop a template for reporting meeting minutes to Program staff.
• Perform logistical planning for various scientific meetings, conference calls, symposia, lectures, workshops and special projects.
• Plans, organizes and participates at a senior level in technical meetings and consultations.
• Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide and exchange information with Network investigators, their staff and other relevant individuals.
• Reviews and evaluates the performance of the organization.
• Organize and coordinate program activities; manage agendas, meetings, background materials and minutes.
• Provide project management support for large and/or complex projects with internal and external stakeholders and other project participants.
• Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
• Analyzes existing scientific programs and makes recommendations for improvement.
• Develop a plan to improve the outreach, education, and interaction strategies of the Branch.
• Work with staff to assist and conduct management and administrative analysis; evaluate procedures, policies, processes and systems for the purpose of improving efficiency.
• Define problems; analyze alternatives; recommend solutions to complete problems affecting the conduct of research programs.
• Develops and prepares various scientific reports.
• Organize and maintain a repository of resources, including minutes, reports, spreadsheets and web pages related to the program.
• Obtain information and data; review and summarize materials and data; gather and coordinate information for review; conduct data entry and file maintenance; edit and/or prepare text, data and charts.
• Complete progress reports that detail project status and flag potential issues. 5
• Track project progress and provide regular reports. 3
• Develops and implements new scientific programs in order to fulfill organizational goals and objectives.
• Lead efforts to expand the use of social media; develop and implement a plan to use social media channels to keep stakeholders and the research community informed and up to date.
• Track action items and tasks; provide deadline reminders to staff; maintain spreadsheets of relevant information for grants, contracts and other programs. 4
• Provide project planning and project management strategies to efficiently approach complex tasks. 2
• Develops and maintains clinical database.
• Develop, update, and maintain information databases (e.g. SharePoint sites); provide document retrieval support. 1

1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked

Minimum Education

Master's

Additional Qualifications:

Certifications & Licenses

• Project Management Professional (PMP)

Field of Study

• Health and Medical Administrative Services
• Multi/Interdisciplinary Studies
• Miscellaneous Business Medical Administration

Software

• Adobe Acrobat
• PowerPoint
• SharePoint
• Excel
• WebEx
• Word

Skills

• Writing
• Agendas
• Training, Recruitment and retention
• Human Subjects Research Protection
• Workshop and conference planning
• Research conduct and compliance
• Epidemiological studies
• Longitudinal studies
• Portfolio analysis
• Project management
• Cohort studies
• Public health
• Manuscripts
• Fluent in written and spoken Spanish

Benefits

• 100% Medical Dental & Vision Coverage for Employees
• Educational Benefits for Career Growth
• Paid Time Off (Including Holidays)
• Employee Referral Bonus
• Profit Sharing
• 401K Matching
• Flexible Spending Accounts:
  • Healthcare (FSA)
  • Parking Reimbursement Account (PRK)
  • Dependent Care Assistant Program (DCAP)
  • Transportation Reimbursement Account (TRN)

The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.

Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com

Disclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individual’s assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.