Human Resources Assistant, Office of HR Information Systems

BALTIMORE COUNTY PUBLIC SCHOOLS

CLASS TITLE: Human Resources Assistant

TITLE CODE: K2970 GRADE: 06/ESPBC ($21.06 - $34.80 per hour, Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical, and Classified Employees Represented by ESPBC 2021-2022, effective 7/1/21)

DEFINITION: Performs a variety of complex administrative, technical, and clerical duties for the Office of HR Information Systems in the Department of Human Resources Recruitment & Staffing. Compiles, reviews and processes employee data and employee transactions in accordance with BCPS policies, established HR procedures, and bargaining unit agreements.

EXAMPLES OF DUTIES:

• Enters, maintains, tracks, and verifies the accuracy of employee data in an automated human resources information system (HRIS) and all other databases for regular, temporary, and substitute employees in schools and departments. Processes employee transactions in the HRIS such as promotions, transfers, separations, and salary lane changes. Ensures that the transactions are processed in accordance with established policy, procedure, and bargaining unit agreements.
• Assists in the development and modification of the HRIS and other department systems. Tests and analyzes proposed system changes.
• Serves as a liaison to the Department of Information Technology. Participates on various information management committees and/or work groups. Provides advice and guidance to departmental management and co-workers regarding HRIS issues.
• Reviews and calculates salary adjustments for acting pay assignments. Research and resolves pay discrepancies.
• Creates records for new employees. Enters and verifies employee data and attributes such as name, address, social security number, union codes, and work location.
• Processes tuition and other educational assistance reimbursement requests. Determines if the classification and employee are eligible for reimbursement.
• Processes salary lane advancements for certificated and non-certificated employees. Reviews professional growth records. Verifies that licenses, degrees, credits and other educational attainments have been documented and qualify for the salary change. Calculates salary adjustments.
• Maintains records of employee professional growth, educational assistance, and tuition reimbursement.
• Researches, gathers, and compiles data to produce various human resources related reports. Receives and responds to requests and questions from the public, employees, and management regarding human resources policies, procedures, and practices.
• Provides support and assistance to professional human resources staff.

Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:
Education, Training and Experience:
Possession of a high school diploma or equivalent. Five years of progressively responsible clerical, secretarial, or administrative experience, two years of which were directly related to human resources administration.

Note: Other combination of applicable education, training, and experience which provide the knowledge, skills and abilities necessary to perform effectively in the position, may be considered.

Knowledge, Skills, and Abilities:
Basic knowledge of the principles and practices of human resources administration. Knowledge of human resources information systems. Knowledge of modern office practices and procedures. Knowledge of spelling, grammar, and arithmetic. Knowledge of automated office systems. Knowledge of personal computers and office software applications. Experience in analyzing transcripts and non-traditional coursework or licensing programs is preferred.

Skill in performing secretarial, clerical, or technical work in support of a human resources function. Skill in the operation of automated office systems and personal computers.

Ability to understand human resources rules and regulations and to communicate them effectively to others. Ability to establish and maintain effective working relationships with co-workers, school-based employees, office managers, the public, and others. Ability to handle confidential material with discretion.

PHYSICAL AND ENVIRONMENTAL CONDITIONS:
The work of this classification is essentially sedentary, but may involve occasional walking, standing, lifting, carrying, and other limited physical activity. Positions require frequent operation of office machinery such as computer keyboards.

FLSA: Non-exempt


CONDITIONS OF EMPLOYMENT:
Employees in this class are subject to call to duty in emergencies and may be required to work evenings, weekends, and beyond their normally scheduled hours as needed.

COVID-19 VACCINATION REQUIREMENTS: Baltimore County Public Schools (BCPS) is committed to providing the highest quality education to BCPS students and staff while ensuring the health and safety of its students, employees, customers, clients, contractors, interns, and other visitors. BCPS strongly encourages all persons to be fully vaccinated and boosted against COVID-19. Information about accessing COVID-19 vaccines and boosters can be found at https://coronavirusvaccineoutreach-bc-gis.hub.arcgis.com/. Detailed information about BCPS' COVID-19 mitigation plan and requirements can be found at https://www.bcps.org/covid19

This class specification defines the types of duties and level of difficulty of work required of positions in this title. It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.
Citizenship, residency or work VISA in United States required.

Eligible for the Maryland State Retirement System

Application Instructions
Please read and carefully follow the instructions provided below.

• Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Each time an applicant applies to a job with BCPS, the application must be resubmitted. If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references). The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy.
• Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted. Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools. Applicants should also inform their reference(s) of the job they are applying to.
• Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers.
• Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.

Pre-Employment Requirements:

• All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $106. An identification card will be issued which must be shown prior to employment.
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience, you will be asked to provide a copy of DD214.
• Official transcripts for all higher education must be received prior to contract signing.

• Some positions will require employees to undergo a physical examination and/or drug testing.
• All newly hired personnel must attend a Badges and Benefits session.
• Additional job verification will be required for salary credit.

Non-Discrimination Statement

The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the Board’s nondiscrimination policies should be directed to: EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 (443-809-8937). There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students. Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9600 Pulaski Park Drive, Suite 118, Baltimore, MD 21220 (443-809-4360).


Contact Information
Chekesha Smith
HR Supervisor
6901 Charles Street, E Building
Towson, Maryland 21204
Phone: 443-809-7870