Staff Accountant

Bank of England / Bank of England Mortgage

Staff Accountant – Non-exempt

Job Description

Typical business work hours are 8:00 A.M. to 5:00 P.M. Monday through Friday with periodic weekend and/or evening work to be expected. As a Staff Accountant, you will be expected to demonstrate a sense of urgency, willingness to work closely with others, and be part of a team whose primary focus is to ensure effective, efficient and accurate financial and administrative operations. This is a Non-Exempt position.

Purpose

The Staff Accountant reports to and assists the Divisional Controller in all accounting functions the Controller deems necessary to the needs of the business. This position is responsible for providing financial, administrative and clerical services. This includes payment processing and monitoring payments expenditures. Providing these services in an effective and efficient manner will ensure that finances are accurate and up to date and vendors and suppliers are paid within established time limits. The incumbent is located in a busy, open area office and is faced with constant interruptions and must meet with a wide

variety of others on a regular basis with various issues. The incumbent must spend long hours in intense concentration and must also spend long hours on the computer entering financial information which requires attention to detail and high levels of accuracy. There are a number of deadlines associated with this position, which may cause significant stress.

Essential Functions/Duties

• Perform the day-to-day processing of accounts payable transactions to ensure that finances are maintained in an effective, up to date and accurate manner.
• Receive & verify invoices and requisitions are correct for goods and services. Verify that transactions comply with financial policies and procedures. For invoices received in mail – review approved invoices verifying that payee is on approved list, code invoices to correct expense account, record as payable or expense (depending on period to be paid) and prepare checks. For online invoices – review approved invoices, code to correct expense account and branch, send
  
  

copy to branch managers and prepare journal entries. Verify and set-up new Vendors in accounting system.

• For USDA check requests – check loan operating system to verify loan number, funded date, and amount; scan check request and corresponding settlement statement into accounting software; and prepare checks.
• For UFMIP, first payment, and principal reduction payments – run a transactions by loan number report from loan operating system to verify check request is coded properly, enter check request into accounting software, and prepare check.
• Prepare batches of invoices for data entry. Verify coding prior to data entry. Data enter invoices for payment. Prepare vendor cheques and obtain signatures for mailing. Process reports after data entry.
• Maintain all check requests for branch rental expense.
• Invoices that have a portion payable by Bank of England, maintain a monthly spreadsheet for the BOE portion and forward on the 3 rd week of each month (along with copies of invoices) to BOE Accounts Payable for reimbursement.
• Review branch expense reports to ascertain that all expenses are allowable and supported by an invoice, obtain additional information as needed, record in proper expense accounts, and prepare checks.
• Assist Controller in complying with local, state and federal government reporting requirements.
• Assist internal personnel in providing necessary invoicing/payment information if needed.
• Assist Controller, internal and external auditors with semi-annual and annual audits.
• At times, the Staff Accountant will spend long hours sitting and using office equipment and computers, which can cause muscle strain.
• The Staff Accountant will also have to do some lifting of supplies and materials from time to time.
• Work as directed by Management.
  
  

Confidentiality

In the course of performing these duties, the Staff Accountant may gain access to certain confidential or proprietary information of the company. Such “Confidential Information” shall include all information concerning the business, affairs, products, marketing, systems, technology, customers, customer files, end-users, financial affairs, accounting, statistical data belonging to the company and any data, documents, discussion, or other information developed by the Chief Financial Officer or Divisional Controller and any other proprietary and trade secret information of the company whether in oral, graphic, written, electronic or machine-readable form. The Staff Accountant agrees to hold all such Confidential Information of the company in strict confidence and shall not, without the express prior written permission of company, (a) disclose such Confidential Information to third parties; or (b) use such confidential Information for any purposes whatsoever, other than the performance of their obligations hereunder. The obligations under this Section shall survive termination. Protect Company’s reputation and image by maintaining confidentiality and by keeping financial information confidential.

Honesty and integrity in dealing with others and accountability in standing behind your work; initiative and self-motivation in serving the client, getting the job completed thoroughly and on time; ability to listen to others and understand their needs; confidence in yourself and enthusiasm regarding your service.

Preferred Education & Experience

• High School Diploma or GED equivalent required. Bachelor’s Degree in Accounting preferred with minimum one (1) year of experience with accounts payables is desired or educational background in “Accounting I & II” procedures – or - Five (5) or more years of proven background experience in the banking/financial accounting environment.
• Intermediate to advance computer proficiency skills with MS Office, Excel; word processing programs. AMB accounting software desired.
• Excellent interpersonal & customer service skills; written and oral communication skills and ability to demonstrate control, flexibility and maintain quality and high productivity when dealing with vendors and changing work demand. Effective listening communications skills.
• Demonstrate good attention to detail and high level of accuracy, good judgment showing logical decision making, good analytical and problem-solving skills with a ands on approach, and very effective organizational skills.
• Ability to multi-task and operate in a high-volume, fast-paced environment.
• Must be able to perform essential responsibilities with or without reasonable accommodation.