HR Assistant

If you want to ACHIEVE YOUR DREAMS and help others in ACHIEVING THEIR DREAMS come and join our team. The HR department is looking for a Full-Time assistant to join our team!

The Human Resources Assistant is responsible for creating and maintaining the culture of Bank of the San Juans while performing a variety of human resource support duties. This position provides support to the HR Manager and the department. Primary responsibilities include maintaining paper and digital employee records and files; receiving, interpreting, filing, and/or forwarding of termination, hire and transfer data; payroll processing; compiling, understanding and sending payroll and employee information reports as requested; training employees in the timekeeping system; assisting employees in navigating the employee HRIS system; assisting in informing new employees of human resource policies and programs as needed; providing recommendations regarding the development and administration of human resource policies and programs; performing general office support functions and assists area personnel as necessary.

The starting pay for this position is $20.00 per hour. All compensation offers are analyzed individually and take into consideration multiple factors including but not limited to geographic location, years of experience, and educational background.

Bank Happy. Work Happy. Right Here.

DUTIES AND RESPONSIBILITIES:

• Payroll
  • Reviews and approves time in the UltiPro Time and Attendance (UTA) system and ensure that all time off requests have been approved. .
  • Prepare and forward batch sheet to payroll by Friday prior to each bi-weekly pay period.
  • Coordinate and process payroll changes by Friday prior to each bi-weekly pay period.
  • Enter all new hires in to UltiPro HRIS system and set up UTA access if applicable prior to next pay period end date.
  • Update all employee information in the UltiPro HRIS system.
  • Enter all employee terminations in the UltiPro HRIS system.
  • Maintain documentation per policy, procedures, and payroll audit guidelines.
• Maintains all employee records (I.e. Personnel files, confidential employee files, benefit information and elections, compensation, and all incentive plans) with employment and record retention guidelines. Ensures that 90 Day employee performance evaluation reminders are set up and sent to Managers and employees in a timely manner, evaluations are completed and returned by same.
• Ensures that all new hires complete their open enrollment by the required deadline.
• Ensure all Employment Notices and Posters in branches and online are in compliance with State and Federal regulations.
• Responsible for ensuring compliance with handbook acknowledgement, open enrollment, ergonomic assessments, etc.
• Participates in employee engagement efforts and assists HR Manager with these efforts.
• Assist with the recruitment process: Sends offer letters, offer packets, ensures onboarding and new hire checklists are completed and completes new hire files. Conducts reference checks. May assist in pre-screening applications.
• Document, process and analyze all processes and procedures in area of responsibility which includes New Hires, Employee Separations, Leaves, Wellness, and Job Descriptions following bank policy and applicable laws.
• Make recommendations for streamlining processes. Documentation needs to be thorough and complete and not left up to the interpretation of the reader.
• Creates and updates all "How to Guides" for all HR and Payroll related functions.
• Participates in developing HR department goas and objectives.
• Process New Hire Access Requests and Delete User Requests in the IT Service Center in compliance with bank timelines and requirements.
• Add notary data on new notary employees in UltiPro and then monitor it monthly to check for expirations and renewals.
• Maintains the BSJ HR email inbox.
• Participates in regular meetings with the GBCI Human Resource Group. Participates in GBCI Safety committee and coordinates local safety program.
• Assists in coordinating Bank wellness activities in conjunction with GBCI Wellness and Safety Coordinator and serves on Corporate Wellness Committee representing the Bank.
• Assist employees with their questions regarding payroll, benefits, timekeeping, and paid time off requests. Processes all verbal and written employment verifications
• Sends department communication to the employees as needed.
• Responsible for all clerical duties within the department.
• Must comply with applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control.
• Complete required bank training courses within assigned time frame(s). It is the individual learner responsibility to ensure that they understand the information given to them in each training. If the learner does not understand the information given, they need to reach out to their supervisor for further clarification or additional training.
• *Employee must be capable of interacting calmly and professionally with a variety of people from diverse backgrounds at various levels within and outside of the organization.
• Employee must be capable of regular, reliable, and timely attendance.

Additional Responsibilities

• Adhere to Bank of the San Juans Company Core Values.
• Keeps management appropriately informed of area activities and of any significant problems.
• Participate in Community Service and Bank sponsored activities that serve and support the mission and values of the Bank of the San Juans.
• Provide superior internal and external customer service: must demonstrate self-governance, courtesy and respect toward external customers as well as internal customers (all organization personnel).
• Represent Bank of the San Juans in a professional manner which includes a professional image, confidentiality, a positive "can-do" attitude, good attendance, punctuality, flexibility and adaptability in meeting bank and customer needs. Keep work area tidy and maintain customer privacy.
• Attends and participates in meetings as required.
• Additional duties as requested or assigned

QUALIFICATIONS:

• High School graduate or GED required
  
• Prior HR experience or HR education preferred.
• 2 years or more experience in an administrative role.
  
• At least one year of related HR experience preferred

KNOWLEDGE, SKILL, ABILITY:

• Basic understanding of Human Resource functions, laws, and regulations.
• Excellent knowledge of word and excel and other computer application skills.
  
• Understanding of Human Resource reporting and recordkeeping requirements.
• Ability to multi-task and handle complex tasks efficiently.
  
• Well organized.
  
• Strong attention to detail.
  
• Self-starter who demonstrates initiative and reliability.
  
• Accurate and attentive to detail.
  
• Excellent communication skills both verbal and written to maintain a heavy volume of correspondence, personal contact, and telephone communication.
  
• Ability to apply policies and procedures and to maintain good relationships with employees.
  
• Ability to maintain strict confidentiality
  
• Respects and values diverse people, ideas and approaches...
  
• Must demonstrate advanced decision making skills and excellent judgement.
  
• Excellent customer service skills.
  
• Ability to maintain a positive attitude

WORK ENVIRONMENT: Must be able to routinely perform work indoors in climate-controlled shared work area with moderate noise level. Occasional local and out of town travel.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is often required to: sit; use hands in repetitive motions to finger, grasp, handle or feel; and talk or hear, as well as be required to: stand; walk; and lift or reach with hands and arms. The employee may also be required to: crouch (Bending the body downward and forward by bending leg and spine), stoop (Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles), push (Using upper extremities to press against something with steady force in order to thrust forward, downward or outward), pull (Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion).

Must be able to operate routine office equipment including computer terminals and keyboards, telephones, copiers, facsimiles, and calculators. Must be able to routinely perform work on computer for an average of 6-8 hours per day, when necessary. Must be able to work extended hours or travel off site whenever required or requested by management. Must be capable of regular, reliable and timely attendance. Must be capable of climbing / descending stairs in an emergency situation.

Specific lifting abilities required by this job include: Medium work. Exerting up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Specific vision abilities required by this job include: The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation/inspection of machines and/or using measurement devices at distances close to the eyes.

COMPENSATION & BENEFITS: Starting salary is dependent upon relevant experience and may vary based on the geographic location of the position. We offer an extensive benefits package that includes, but is not limited to medical, dental, vision, and life insurance, a health savings account option, an Employee Assistance Program (EAP), a health rewards program, a 401(k) retirement savings plan, discounts on banking products and services, Paid Time Off (PTO) and holidays. Visit our for more details!

COMPANY OVERVIEW: We are a family of banks whose unique local presence reflects the communities we serve. We welcome the opportunity to grow and change as our customers and communities do the same. Read our story, learn about our banks, and experience life at Glacier Bancorp, Inc. all from our website.

We are an Equal Opportunity Employer and qualified applicants or employees will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, mental or physical disability, genetic information, protected veteran status, or any other category protected by applicable federal, state or local laws.

Glacier Bancorp, Inc. does not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.

No Recruiters or unsolicited agency referrals please.