Corporate Access Assistant

Corporate Access Assistant
New York

As a Barclays Corporate Access Assistant, you will provide administrative assistance to the Corporate Access Team. Helping to ensure the day-to-day functions are carried out efficiently and effectively. You will be the primary coordinator and point of contact for meetings with internal and external stakeholders. You will be required to help organize and share general workload as appropriate during periods of holiday and sickness while ensuring team administrative documentation is maintained.

Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality and innovation behind us. We've helped millions of individuals and businesses thrive, creating financial and digital solutions that the world now takes for granted. An important and growing presence in the USA, we offer careers providing endless opportunity. 

Salary / Rate Minimum: $70,000
Salary / Rate Maximum: $90,000

The minimum and maximum salary/rate information above include only base salary or base hourly rate. It does not include any another type of compensation or benefits that may be available.

Working Flexibly

We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognizes and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life.

We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. Please discuss the detail of the working pattern options for the role with the hiring manager.

What will you be doing?

•    Pulling frequent reports and basic manipulation of data
•    Incorporating current details into templates for client-facing update emails
•    Coordinating meeting rooms/hospitality/VC facilities
•    Booking travel and arranging all logistics in association with any travel, including visas where necessary
•    Processing of all expenses both credit card and cash receipts within the T&E guidelines and deadlines, as well as invoices for venues and services
•    Onboarding new team members, including arrangement of equipment and phone installation, and access to various software applications
•    Delivering on ability to independently navigate ad hoc requests

What we’re looking for:

•    Five years’ experience as an Administrative Assistant (or similar function) 
•    Experience with travel, expenses, organizing meetings
•    Excellent interpersonal, written and verbal communications, organization and time management skills, and ability to work to deadlines
•    Computer skills (Outlook, Excel, Word, PowerPoint)

Skills that will help you in the role:

•    Proven ability to distil information into key messages and deliver succinctly according to audience
•    Experience operating in a multi-geographic, matrix organisation a plus, with proven ability to balance commercial, client, and regulatory needs across businesses and geographies
•    A self-starter, with the ability to deliver quality results with a positive and energetic style

Where will you be working?

You will be working at our Americas Headquarters at 745 Seventh Avenue. This 32-story office tower is located in Times Square in the heart of Manhattan and features a cafeteria, fitness center and state-of-the-art LED signage on the facade of the building.

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Salary : $70,000 - $90,000