Legal Assistant

Litigation Legal Assistant
LITIGATION DEPARTMENT LEGAL ASSISTANT JOB DESCRIPTION

ADMINISTRATIVE:

· Maintaining an orderly workflow in your area of responsibility.

· Setting priorities to accomplish the attorney(s) work in a timely manner.

· Communication with attorney(s), paralegals, and legal assistants regarding case status

· Send client emails with recent case filings

• Prepare and input daily time into timeslips attorney(s) time.
• Attorney monthly expense reimbursements

· Maintain attorney dues to be paid for Florida Bar, District Courts, Appellate Courts and Supreme Court

· Other duties, as assigned.

LITIGATION:

• Maintain litigation calendar for cases assigned which includes:

• calendaring of hearings, depositions, attorney meetings, telephone conferences (trial deadlines are calendared by Paralegal assigned to case)
• court deadlines as provided in Florida Civil Rules of Procedure

• Saving of all pleadings, correspondence or other documents that are case related except for document productions, which are saved by the paralegal.
• Upon receipt of discovery from opposing counsel, prepare shell discovery responses and forward to attorney(s) handling case.
• Maintain client electronic and hard files
• E-file pleadings and serve on all parties after preparation. (If deposition Notice, forward to court reporter)
• Update calendar with confirmation from Court Reporters for hearings and depositions.
• Confirm court reporters for hearing and depositions the day prior. If hearing was scheduled by opposing counsel, confirm they have hired a court reporter. If they have not, schedule court reporter.
• Saving of Deposition Transcripts, Exhibits and Videos
• Maintain spreadsheet of all depositions taken in case, receipt of transcripts and videos from depositions. Follow up with court reporter until transcript and video have been received
• Coordinate and schedule Hearings and Depositions as directed by attorney.
• Prepare binders with caselaw for upcoming hearings
• Set up conference room prior to hearing or deposition and make sure Zoom information is emailed in advance of deposition or hearing
• Maintain updated “Case Style” for all cases which includes updated certificate of service and signature block
• Coordinate client and/or expert meetings as directed by attorney.
• Communication with clients, experts, and witnesses for coordination of meetings as directed by attorney(s)

TRIAL RESPONSIBILITIES

• Make Hotel Arrangements for attorney(s) and/or clients and witnesses
• Coordinate with IT department for copier and any other IT related items that will be needed for use at hotel
• Prepare trial supply box for attorney(s)

Job Type: Full-time

Pay: $48,000.00 - $54,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus pay

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 5 years (Preferred)

Work Location: One location