Office Manager

Office Manager / Assistant Business Manager

The Barton Ranch, one of the area’s premier family farming companies, is looking for the right person to fill this full-time/flex-time, year-round position for someone who wants to be part of a great team.

Job Description –

Manage or support all business administrative duties in the areas of:

• Business & Office Administration
• Regulatory Compliance
• A/Ps, Payroll, Treasury Assistant
• Human Resources
• Project Management Assistant
• Insurance(s) Program

Business & Office Administration –

• Manage the business office
• Assist with managing all administrative functions of the business such as
• Maintaining the Company calendar
• Scheduling meetings

• Manage relations with vendors and service providers. Run parts when needed.
• Manage contracts and assist with vendor negotiations and pricing
• Perform basic IT, software, and office equipment troubleshooting and fixes
• Organize and maintain business records
• Other duties as needed

APs, Payroll, Treasury Assistance –

• Assist with and perform invoice approval, entry, and payment processing
• Assist with and perform processing of employee timecards and payroll
• Track bank balances, recommend and execute fund transfers
• Assist with preparing management reports
• Recommend and produce management reports or other work product that drive profitability

Human Resources –

• Supervise and assist with all HR activities, communication, compliance, reporting, and requests to support and improve Barton Ranch’s status as a great place to work
• Review, develop, and maintain job descriptions
• Assist with recruiting, screening, interviewing, hiring, and on-boarding new employees
• Maintain knowledge of wage & benefit standards, regulatory needs, best practices, and new technologies in human resources, talent management, and employment law. Communicate with and advise management. Execute on needs.
• Assist with timely and constructive performance evaluations
• Assist with employee coaching, discipline, and separation of employment matters
• Manage the Company’s Safety Program
• Organize employee events

Insurance & Safety Program –

• Provide administrative assistance for the maintenance of all business insurances, including:
• Property
• Health
• Business vehicle
• Worker’s compensation
• Liability and umbrella
• Employee benefits

• Provide for quarterly property, equipment, and safety inspections

Regulatory Compliance –

• Review and understand current Company practices and strategy. Recommend streamlining and improvements. Business areas in this department, requiring compliance and reporting are:
• Pesticides
• Labor
• Irrigation water
• Hazmat
• Emissions
• Fuel & petroleum storage
• Other
• Employee posters

• provide training in compliance practices and procedures
• monitor, document, and timely report as required all with a view to maintaining this department as a profit center of the business

Project Management Assistance –

• Assist with the management of projects in the following areas, for example:
• New construction
• Business expansion opportunities
• Major repairs
• Succession planning
• New business initiatives
• Other, as needed

Qualifications & Requirements –

• An aptitude for business and profitability, along with an entrepreneurial spirit
• Strong organizational and time management skills, and the ability to prioritize
• Exceptional attention to detail
• Must be a self-starter and driven to improve the Company and its team members
• Strong problem-solving skills and analytical abilities
• Excellent communication and interpersonal skills and the ability to motivate people. Ability to speak Spanish is desirable but not mandatory.
• Possess a willingness to work long hours when required, and have demonstrated the highest standards of attendance, personal conduct, and honesty
• Proficient with Microsoft Office and an accounting software
• A proven track record of success

Job Types: Full-time, Part-time

Pay: $25.00 per hour

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• Escalon, CA 95320: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: One location