MRO Assistant

The MRO assistant / Storeroom clerk has responsibility for the organization of parts and materials kept in the parts room.   Organization would include inventory accuracy verified through frequent cycle counts.  They will act as the “keeper” of the area servicing their customer(s) of maintenance and operations.  Working closely with the maintenance planning department, they will assist in the kitting of parts for planned work.  Determining and maintaining proper stock levels with the maintenance manager will be critical to the success of this job.  This role will require good working knowledge of the Computerized Maintenance Management System (CMMS) to assure up to date and accurate parts and part numbers are maintained.  Other responsibilities will include:

• Obtain price quotes from MRO vendors and evaluate them for the best value.
• Prepare and submit purchase orders using computerized systems such as Oracle.
• Track the status of purchase orders and ensure timely delivery of goods and services.
• Receive and reconcile purchase orders, verifying that items received match the orders.
• Add newly received parts and materials to the inventory and maintain accurate records.
• Maintain organized inventory, including adding, organizing, and tracking parts.
• Work closely with maintenance teams to meet their inventory needs.
• Inventory management of spare parts and other materials & consumables as needed by maintenance technicians.
• Conduct regular cycle counts to ensure inventory accuracy.
• Perform audits of inventory to maintain optimal stock levels.
• Keep records of items received and issued.
• Performs other duties as assigned

 Specifically, the position will:

This role will be the principal contact and liaison person between Maintenance, Maintenance Planning, Operations, and other supported departments. In this capacity, he/she ensures that all parts are available or receive timely, efficiently and accurately. He/She also takes a continuing interest in storeroom housekeeping and budgetary tracking. With keen awareness of the partner’s situation (schedule, problems, etc.), the MRO assistance will balance their need for daily output with their need of equipment reliability through pro-active maintenance. 

In addition, the MRO assistant will aid in the long-range as well as short-range planning. Long-range planning involves the regular analysis of backlog relative to available resources. These two basic variables must be kept in balance if a proactive maintenance environment is to be established and sustained while understanding impact to parts inventory levels.

 For the MRO Assistant to be effective, several categories of informational resources must be maintained and utilized:

• Inventory Accuracy – Regular cycle counting and reporting of inventory accuracy within the parts room.
• Ordering and Placing PO’s – Assisting with the ordering of parts and materials based on Min/Max levels and special order parts to meet timelines outlined by the Planner.
• Receiving and Stocking of Parts – Receiving parts and checking for order accuracy.        Placing parts into inventory in a timely manner.  
• Close collaboration with Maintenance and Planning -  Working closely with the team on upcoming work both in the short term as well as long term requiring long lead time items.
• Kitting Parts – Pulling and kitting parts for work orders.  Making kits available for technicians timely and accurately for work to be completed.
• Scheduling Meetings – Take critical role in communication of parts availability for upcoming work.  Work closely with Maint/Ops and other support departments on timing of work to be completed.

 Additional Planning Responsibilities

• Cleanliness and 5S of the Parts Room
• CMMS updates and auditing for accuracy
• Frequent interaction with vendors and suppliers on orders
• Information sharing with key stakeholders on order status’s and available inventory

Key Functional Skills/Knowledge

• Strong competencies in project management.
• Formal and hands on training in use of computer desktop and software programs.
• Strong organizational skills and attention to detail.
• Good oral/written communication skills to include presentation skills.
• Good administrative and mathematical skills.
• Achieving expected results without close 
• Active participation in team meetings, note taking and distribution, organizing and facilitating meetings, and oral presentations.
• Able to read blueprints and shop drawings.
• Understanding of the proper use of work orders, priorities, scheduling, etc.
• Ability to keep multiple jobs in controlled motion-simultaneously.
• Orientation and commitment to sound partner service.
• Style and capability for positive interaction with both maintenance and operating organizations.
• Be a change agent in moving the Maintenance organization to a proactive status.
• Possess tact.

Key Experiences

• 2 - 5 years experience in inventory management, warehousing, or related roles is a plus. 

 Desired Education

• High School Diploma or higher.

 People Management Responsibility

• No direct employees report to this position