Event Planner

Event Planner

BCforward is Looking for Individuals in the Financial Industry for a Contract Opportunity with Our Top Tier Banking Client!
We would love to talk to you if you are looking to start or advance your career in the banking sector! Our client is a premier financial institution, looking for individuals who are motivated to perform and gain valuable experience.

If interested, please review our job details below and get back to us as soon as possible- This is an urgent need.

Job Title: Event Planner
Location: Naples, FL 34103
Duration: 6 Months contract FTE

Event Planner Responsibilities:
The primary responsibility for this job function is to serve as the main point of contact for scheduling and executing meetings as requested by our internal customers from all Lines of Business. The candidate will work closely with bankers and executives of all levels, as well as their administrative assistants, business management, support and events teams to coordinate and manage meetings and events.

Key responsibilities include:

• Assisting, tending to, and anticipating guest's needs:


• Guest check-in & greeting


• Escorting guests/directing meeting hosts


• Verifying confirmed room setup and replenish meeting materials/items


• Fulfillment of internal/external guest requests and inquiries in a timely manner


• Coordinate/verify guest arrivals per proper security protocol


• Communicate special requests to catering company & setup AV requests, consulting regional technology teams as needed


• Assist with taking reservations via e-mail, telephone, and accommodating same-day walk-ins, while providing customer service to all users (incl. external guests and senior executives)


• Support administrative requests by executives and assistants


• Oversee and co-manage the EMS reservation books


• Organize and execute meetings and events


• Understand and Communicate daily set ups to appropriate parties if applicable


• Maintain a high level of cleanliness, organization, and attention to detail in the space


• Manage inventory of coffee bar/pantry, and maintain working knowledge of beverage service offerings and catering/culinary menu


• Understand food prep and health and safety rules, regulations and best practices


• Assist on daily, weekly and monthly facility inspections, completing facilities requests as needed ? Closely monitor and manage expenses/budget


• Assist in surveying client experience and proposing solutions based on feedbackSupport leadership or events team on special events
  


• Work closely with internal partners and vendors including the catering company, events team, facilities/building teams, and cleaning crew


• Highly adaptable to working environments as this role provides meetings/events services to multiple lines of business


• Various administrative tasks such as: invoice processing, scheduling maintenance calls with vendors, and order kitchen, banquet, and office supplies, among others


• Support local line of business in projects, initiatives, and appropriate tasks

Performance Expectations:

• Self-starter and ability to work in a fast-paced team environment with limited supervision


• Strong interpersonal, written, and oral communication skills


• Strong organizational and time management skills


• Ability to work independently as well as part of the team to ensure that the needs of the group are always met and that adequate coverage is provided, while contributing to the local and global team culture


• Troubleshooting and ability to execute while demonstrating good problem-solving skills, working well under pressure


• Maintain confidentiality pertaining to business matters


• Tasks, whether routine or urgent, are completed successfully and in a timely manner


• Document/report/presentation preparation


• Calendar management/document organization


• Other administrative/general tasks


• Maintain department equipment (fax machines, copiers, printers, etc.), front desk, and business center


• Excellent multi-tasker with the ability to handle stressful situations in a calm and professional manner

Qualifications:

• Bachelor's degree required


• Spanish or Portuguese is preferred


• 3-5 years' experience in high-end reception, concierge, administrative or hospitality services


• Meeting/event planning, PR, hospitality and/or food & beverage experience highly recommended


• Excellent interpersonal and communication skills with keen attention to detail and excellent time management skills


• Willingness to quickly learn about the stories behind artworks/archival objects installed


• Proficiency with widely-used software packages e.g. Zoom, Teams, Outlook, Word, Excel, PDF, and PowerPoint; experience with Event Management Systems a plus


• Basic administrative experience: maintaining files/records, typing, proofreading, answering telephone, coordinating conference room assignments, confirming appointments and/or maintaining calendars, invoice processing, vendor coordination/management


• Dedication and desire to provide best in class customer service, with a friendly and outgoing demeanor


• Must be willing to work/accommodate a flexible schedule (early mornings and late evenings as needed)

This posting is not an offer of employment. All applicants must be authorized to work in the United States and willing cooperate with a background check and drug screen, to the extent permitted by federal and local laws up to, and including, both criminal and financial reviews. The submission of intentionally false or fraudulent information in response to this job posting shall render the applicant ineligible for the position. BCforward is an equal opportunity employer. Any subsequent offer of employment shall be considered employment at will regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 205210 when responding to this ad.