Invoice Processor

Job Summary

Supports Finance, Administrative, Project Management and Construction Departments throughout the year.

Under the direction of the Controller, the Invoice Processor is responsible for all aspects of vendor invoices throughout the process lifecycle including receiving, organizing, storing, analyzing, approval routing, coding and posting to the general ledger platform. The Invoice Processor supports Office Management systems by providing Receptionist coverage for the assigned location.

Responsibilities and Duties

Manages Documents

• Manages workflow related to incoming vendor invoices through multiple sources and formats
• Coordinates with Field and Project Management Teams to manage all vendor invoice and statement back-up documentation
• Coordinates with Project Management Team with respect to vendor compliance and maintenance
• Manages internal files related to historical vendor invoices and payments

Oversees the Invoice Processing Lifecycle

• Manages internal communications related to receipt, approval and coding of vendor invoices
• Posts vendor invoices to general ledger platform as directed
• Reconciles vendor statements
• Supports vendor payment process
• Facilitates accounting period close process

Facilitates Communication with outside vendors and others

• Manages phone system and email inbox
• Handles Receptionist responsibilities for office including deliveries and mail
• Routes outside requests to appropriate departments
• Requests information, revisions or documentation from vendors as required
• Assists Office Manager with various duties as directed

Skills and Abilities

• Exceptionally detail oriented, organized, and focused on accuracy, completeness, and timeliness.
• Comfortable communicating with employees, outside vendors, and agencies with little direct supervision.
• Ability to thrive within a dynamic and fast-pasted environment
• Ability to identify and resolve reconciliation discrepancies.
• Possess excellent communication skills and a willingness to collaborate across departments.
• Ability to prioritize time to meet deadlines, anticipate issues, and avoid bottlenecks.
• Focus on excellent time management and communication skills.

Employment Requirements

• 5 years of experience in Accounts Payable or Vendor Invoice Processing
• Proficiency in Microsoft suite
• Ability to follow oral and written instructions
• Ability to interact with co-workers, clients, and their staff in a respectful and courteous manner.
• Possess a valid driver’s license and reliable transportation.

Preferred Experience

• Previous experience in workflow development and documentation
• Proficiency in construction industry invoice processing or similar industry with job-costing specificity
• Proficiency with DelTek/Computer Ease or similar, modular-based general ledger software platform.

Physical Requirements

• Must be able to work in an indoor office environment and an active outdoor construction site environment.
• Must be able to ascend and descend ladders, stairs and work in confined spaces and in proximity to loud equipment.
• Must be able to traverse irregular and steep terrain.
• Must be able to work in various weather conditions and be exposed to dirt or dust.
• Must be able to wear required personal protective equipment most of the day.
• Must be able to lift and carry 25lbs regularly and 50lbs occasionally.
• Must be able to work for long periods of time in front of a computer