Administrative assistant

Job Summary

Works independently to provide administrative support of a responsible and confidential nature to help ensure the smooth functioning of a department.

Duties require accuracy, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates changing priorities and pro-actively works to resolve issues.

Handles matters of a highly sensitive and confidential nature. #LI-HB1

Major Responsibilities :

• Performs clerical and some administrative duties
• Formats, proofreads, and distributes various routine correspondence, reports, and forms using basic to intermediate features of Bechtel approved software applications
• May assist in researching information
• May prepare and distribute notices, agendas, information packets, and produce meeting minutes
• Stays abreast of key issues, commitments, and priorities of supervisor
• Scans calendar for conflicts and notifies responsible manager
• May work with confidential information
• Coordinates travel arrangements and travel itineraries
• Prepares detailed expense reports using Concur or other expense report software as required

Education and Experience Requirements :

• Typically requires 1-2 years of related experience
• Must be a US citizen.
• Must be able to complete and pass a pre-employment drug screen and background check which includes verification of employment and education.
• Must be able to obtain site security badge for access to work site.

Required Knowledge, Skills, and Abilities :

• Applies acquired job skills and company policies & procedures to complete assigned tasks
• Must have excellent written and verbal communication skills including spelling, grammar, punctuation and proper use of syntax.

A skills assessment will be administered to test proficiency.

Total Rewards / Benefits :

For decades, Bechtel has worked to inspire the next generation of engineers and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.

Learn more at bechtel.com / total-rewards.

Diverse teams build the extraordinary :

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences.

This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.

Shaping tomorrow together

Last updated : 2024-05-03