Contract Administrator I

About Us

Bernhard's core mission is delivering innovative engineering, construction, and energy solutions that empower our clients and promote a sustainable future. Bernhard is comprised of four divisions: Mechanical, Electrical, Engineering, and Development, each with a distinct identity and service offerings. The intersection of our capabilities enables Bernhard to provide turnkey Energy-as-a-Service ("EaaS") solutions to our clients. At the same time, our divisions continue working in the market sectors and communities that the Company has traditionally served. Bernhard's vision is to be the leading EaaS provider in North America through the delivery of excellent, high-value service and innovative solutions for our clients.

Overview

The Contract Administrator will conduct functions associated with contract management systems to ensure proper project documentation is created, shared and maintained throughout the life of the project.

Responsibilities

Specific responsibilities include:

• Process equipment Purchase Orders (PO) and PO modifications in JDE Accounting system.
• Process all Subcontractor agreements and change orders including, but not limited to Construction Service Agreements (CSA), Subcontracts, Engineering Service Agreements (ESA), Master Agreements (MSA), Consulting Services Agreements.
• Produce, provide to vendor/sub and track receipt of all equipment PO/CSA/Subcontract documents and associated Exhibits.
• Indicate receipt of properly executed documents and acceptable COI's by updating the document status in JDE, index documents in Paperless filing system and upload to the appropriate folder in the Egnyte file sharing system.
• Communicate regularly with the Project Team through meetings to ensure all documentation has been completed and processed.
• Create and organize folders within the Procurement folder on Egnyte.

This position is Full Time, Exempt, and reports to Contract Administration Manager.

Qualifications

Required Education, Experience, and Qualifications:

• High school diploma or equivalent required.
• Additional related experience (engineering, construction or architecture) or relevant business training required.
• Working knowledge of end-to-end supply chain management including purchasing, contracting, material receiving and invoice payment.
• Excellent written and oral communication skills are required.
• High level of organizational skills to successfully multitask in a fast-paced environment.
• Proven ability to work independently and exercise sound judgment, effectively reprioritizing tasks and requests to meet deadlines and business requirements.
• Ability to identify contract requests with variations or exceptions and determine an appropriate course of action is crucial.
• Analytical and problem-solving skills, speed, accuracy and high attention to detail are essential, as is delivering superb customer service both externally and internally.
• Legal or contract related experience is a plus.
• Attention to detail, advanced organizational skills and follow-through is required.
• Proficiency in Microsoft Office Software required (Word, Excel, Outlook, etc.)
• Computer savvy with ability to learn and use software systems to carry out document control functions as required. (Vista, JDE, pVault, Docusign .)
• Detail oriented and willing to tackle various ongoing projects in a fast-paced environment.
• Knowledgeable of the industry and the Company’s competitors.

Preferred Education, Experience, and Qualifications

• 4-year degree preferred (Business, Supply Chain, Engineering or other majors)
• Construction project or document control experience is preferred.

Travel Requirements

• 0-5% of time will be spent traveling to job site(s)/office location.

Physical/Work Environment Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Climbing stairs.
• Remaining in a stationary position, often kneeling, standing or sitting for prolonged periods.
• Repeating motions that may include the wrists, hands and/or fingers.
• Quiet environment.

Pay Range

USD $35,900.00 - USD $48,000.00 /Hr.

Don’t meet every single requirement? Studies have shown that diverse candidates are less likely to apply to jobs unless they meet every single qualification. At Bernhard, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

We are proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participate in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.

To staffing/placement agencies: We are not responsible for any fee related to unsolicited resumes from 3rd party staffing and placement agencies (whether submitted through this website or sent directly to an employee of Bernhard LLC or its operating companies) unless a written agreement is in place between the agency and Bernhard, LLC (“Company”) and an authorized Company representative makes a written request to the agency to assist with a requisition. Similarly, no fee will be paid for candidates who apply and claim to be represented by an agency. Any unsolicited resumes, CVs, or other candidate information submitted by an agency will become the property of the Company, and no fee will be paid in the event such candidate is hired.

If you are an agency and would like to be considered for partnership with Bernhard, LLC please send your company’s information to agency@bernhard.com.