Office Manager

Job description

Started in 1950, Bill Page Honda is a well-respected Automotive Dealership in the Washington Metro Area. Our company requires professionalism, a great attitude and high energy. Bill Page Honda will give you the means to excel. We will put you into the heart of the action and allow you the opportunity for growth.

We are seeking an experienced and highly organized Office Manager to join our team. The ideal candidate will be responsible for overseeing the day-to-day operations of our office in coordination with our Controller, ensuring efficiency, and creating a positive work environment. As an Office Manager, you will play a key role in facilitating the smooth functioning of the office, supporting employees, and contributing to the overall success of the company.

Responsibilities will Include:

• Supervise, train, and manage administrative staff, including receptionists, administrative assistants, and office clerks.
• Assists in timely preparation of a complete financial statement monthly according to dealership guidelines and the manufacturer's format.
• Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory.
• Prepares daily bank deposit and cash report.
• Updates the daily operating control (DOC) and keeps the dealer/general manager informed about trends.
• Reconciles select accounts monthly.
• Approves adjustments to inventory and receivable accounts.
• Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
• Closes month by processing accounting month-end.
• Participates in the preparation of short and long-term forecasts.
• Assists in completion of annual review/audit.
• Ensures compliance with all government regulations.
• Assists in preparation of payroll on a timely basis, posts payroll and maintains payroll records.
• Prepares employee health/life benefit payments.
• Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
• Administers charge-back program for late charges to inventory.
• Prepares monthly floor plan report for use in commission calculations.
• Prepares sales commission/chargeback detail reports.
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Approves new charge accounts and oversees collection of past due accounts.
• Compiles information and prepares reports as requested by management and/or dealer principal.
• Processes paperwork for new employees and terminations.
• Keeps an updated file of all dealership job descriptions.
• Maintains confidential employment files.
• Maintains a professional appearance.
• Assist in HR functions such as onboarding, employee records, and benefits administration.
• Implement and maintain efficient filing systems and document management.
• Function as a point of contact for employees and visitors, addressing their inquiries and concerns.
• Provide administrative support to executives and management as needed.

Qualifications:

Education and/or Experience

• Bachelor's degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (especially Microsoft Excel) and office management software.
• Knowledge of basic accounting principles.
• Ability to prioritize tasks and work independently.
• Diligence and critical thinking skills.
• Previous payroll and HR experience preferred.
• Two to four years related experience and/or training; or equivalent combination of education and experience.
• Familiarity with Paycor software a plus.
• Familiarity with CDK preferred.

Bill Page Honda promotes a drug-free environment. Bill Page Honda is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Type: Full-time

Pay: $60,000.00 - $85,000.00 per year

Benefits:

• Referral program

Schedule:

• Monday to Friday

Work Location: In person

Salary : $60,000 - $85,000