Office Manager

You’ll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet® Recognition consecutively since 2006.

And you’ll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine!

You can make a difference here.

About Us
Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital. Learn more about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality.

Your Benefits
We provide a comprehensive and competitive benefits package to all full-time employees (minimum of 24 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more. Click here for more information or download the Employee Benefits Guide.

Magnet: Commitment to Nursing Excellence
Billings Clinic is proud to be recognized for nursing excellence as a Magnet®-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years. Click here to learn more!

Pre-Employment Requirements
All new employees must complete several pre-employment requirements prior to starting. Click here to learn more!

Office Manager
GENERAL ADMINISTRATION (Generic Location)
req3543

Shift: Day
Employment Status: Full-Time (.75 or greater)
Hours per Pay Period: 1.00 = 80 hours (Non-Exempt)
Starting Wage DOE: 0.00 - 0.00

THIS IS A COURTESY POSTING ONLY

Please do not complete the employment application on this site/See details below

Perform work including but not limited to performing work of a diverse character, serving a Full Charge Bookkeeper / Administrative Assistant, Handling of all office procedures, assisting the General Manager when requested. Oversee the work of the Office Assistant. Performs a variety of administrative functions. Schedules appointments, gives information to callers, and takes dictation. Composes memos, transcribes notes, and researches and creates presentations when requested. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget as needed. Requires a high school diploma with an additional 0-2 years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision to the General Manager.

1. Assist with in-service of new products - Assist hospitals with linen management system - Assist with reports to the Board of Directors * Keep employee’s files updated.

• Assist with purchasing / pick-up office supplies, bank deposits as needed
• Miscellaneous data entry typing, filing, reporting
• Keeping updated on government, IRS, and insurance changes
• Maintain integrity of all files updated with changes
• Various office procedures handled ( see Office Procedure Manual for Details)
• Keep Office Procedure Manual updated
• Assume responsibility for office management and acts as a liaison between hospitals and laundry in the absence of the General Manager
• All other duties as required and/or assigned.

Qualifications:

1. Knowledge, Skills, and Abilities

• Knowledge of Bookkeeping and generally accepted principles of governmental accounting and filing
• Knowledge of accounting techniques & procedures
• Knowledge of maintaining account balances and reporting on their status
• Ability to analyze and update general ledgers and fixed asset data
• Diagnose accounting problems
• Maintain and balance accounts, verify invoices, maintain journal entries, and balance all accounts
• Active listening & critical thinking skills
• Skill in typing (40 –50 words) is required
• Ability dictate / notate meeting notes and transfer notes to minutes
• Good human relation skills

2. Education:

• Have a High School Diploma
• Continuing education course in bookkeeping / accounting
• Possession of a valid Montana drivers license is required
• Immunization for Hepatitis B and Negative TB Test

3. Experience:

• Three to Five years previous experience in bookkeeping and accounting, including preparing income and expense statements
• Two years related field
• Office procedures (two years’ experience in office work)

Compensation:
$21.50 to $23.00 per hour

Additional Notes:
Must be able to pass drug/alcohol screening
TB test and Hep B series shots required
Clear background check
MMR
Valid Drivers License/ Reliable Transportation

Benefits:
Health/Dental/Vision/Disability/Life Insurance, Paid Time Off, 401(K), 401(k) matching.

PLEASE CALL 406-248-8866 FOR AN APPLICATION TO BE EMAILED TO YOU

Email to: orders@hls-billings.com to request an application

or visit:

Hospital Laundry Services, 45 South 7th Street West, Billings, Montana 59102

Billings Clinic is Montana’s largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana. Learn more at www.billingsclinic.com/aboutus

Billings Clinic is committed to the principles of Equal Employment Opportunity. All policies and processes are designed toward achieving fair and equitable treatment of all employees and job applicants. Employees are encouraged to discuss any concerns they have in this regard with their immediate supervisor and/or the Vice President People Resources. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, creed, religion, national origin, gender, gender identity, sexual orientation, age, marital status, genetic information or disability.