Business Manager

Business Manager

Reports to: Head of School

Position: Non-exempt, 1.0 FTE

Department: Administration

Billings Middle School seeks an experienced, strategic and passionate Business Manager to join our administrative team and provide operational and strategic financial support to the organization. The Business Manager will work closely with the part-time, contracted CFO to ensure the integrity of the accounting processes, systems and internal control structure; to compile, analyze and prepare financial information for the various users of such information; to develop and monitor the annual budget for the school; and to oversee the human resources, facilities, and technology operations at the school. The Business Office is in a state of evolution, so the Business Manager will be instrumental in creating and implementing best practices and innovative solutions.

While collaborating most directly with the contracted CFO on departmental strategy, policy, and procedures, this position will have daily interactions with the broader administrative team and report directly to the Head of School. This is primarily an in-person position, with possibility of remote work on an infrequent basis.

Billings Middle School is an independent school in the Pinehurst neighborhood of North Seattle. We are a dynamic academic community intentionally designed to stretch, support, and inspire early adolescent learners through experiential education to foster social, emotional, and academic growth. Billings Faculty challenge students to be critical thinkers and powerful self-advocates and to embody our core values of inclusivity, exploration, intellectual challenge, social justice, integrity, creativity, individuality, collaboration, and fun!

Essential Duties & Responsibilities include:

· Assist in performing all necessary tasks to ensure the attainment of the school’s mission;

· Work with the Head of School and other administrators on the strategic vision and operating plans for the school;

· Assist in the development and implementation of sound financial and operational policies and procedures; ensure compliance with applicable local, state, and federal laws, rules, and procedures;

· Oversee all business office functions, including accounts payable, accounts receivable, payroll, purchasing, reporting, and financial controls; including managing the staff accountant’s work;

· Work with the CFO to ensure adequate controls are installed and executed that will ensure the integrity of the accounting processes, safeguard the organization’s financial assets, and that will pass an independent audit;

· Collaborate with the CFO to oversee the management of all fiscal reporting activities for the organization, including monthly revenue/expense and balance sheet reports for internal and external users; reports to banks, governmental agencies, and other required reporting needs;

· Establish a plan and schedule for the preparation of the annual budget that will permit the setting of the succeeding year’s tuition at a Board of Trustees meeting early in the calendar year;

· Maintain a comprehensive long-range financial planning forecasting model to enable strategic financial decision-making;

· Ensure adequate cash flow to meet the organization’s needs;

· Establish and monitor all banking activities for the organization;

· Advise and negotiate all significant contracts on behalf of the organization;

· Oversee the annual audit of the school’s financial records and financial positions;

· Provide staff support for the Finance Committee of the Board; attend Board of Trustees and other committee meetings as required;

· Field inquiries from parents about billing and other operational matters; respond with timely and accurate information;

· Manage risk at the school to ensure the safety of personnel and students in their use of the facilities;

· Maintain appropriate levels of insurance to protect the property and to cover the liability of the school;

· Assist in the design, implementation, and timely calculation of salaries and wages for all employees;

· Investigate cost-effective benefit plans and other fringe benefits that will ensure the organization is able to attract and retain qualified employees;

· Oversee the prudent purchasing and maintenance of fixed assets;

· Manage vendors who provide repairs and maintenance of buildings and grounds.

Additional Responsibilities

· Represent the school at various regional, state, and national associations relative to the role of Business Manager.

· Supervise non-classroom duties when assigned.

· Other duties, as required and requested by the Head of School.

Education and Experience

· Candidates must demonstrate a commitment to the school’s educational mission.

· Bachelor’s degree in accounting or related field is preferred, however, equivalent experience will be considered.

· Minimum of five years of financial management experience with the day-to-day financial operations of a similarly sized and resourced organization, preferably an independent school.

· Ability to develop sound policies, procedures, and innovative solutions for business office processes.

· Knowledge of not-for-profit accounting in accordance with Generally Accepted Accounting Principles.

· Knowledge and experience with fund accounting, accounts payable, accounts receivable, and payroll.

· Knowledge and experience with benefit administration, labor law and other human resource management issues.

· Excellent organizational skills and the ability to easily transition from task to task.

· Impeccable verbal & written communication skills.

· Ability to work with detailed information with a high degree of accuracy and confidentiality.

· Experience working with Board of Directors in a non-profit setting.

· Experience with accounting software systems required; working knowledge of Quickbooks desired.

· Proficiency with Microsoft Office Suite required.

· Ability to pass a fingerprint background check.

· Willingness to submit to a personal credit check.

Work hours: Full-Time, Monday – Friday, generally 8am – 4pm, Fiscal Year (July 1- June 30)

Salary: $90,000 - $100,000 annual salary, dependent on experience and education. There are additional stipends for going on overnight trips with students.

Statement of Non-Discrimination: Billings Middle School does not discriminate on the basis of race, gender, color, religion, age, national or ethnic origin, sexual orientation, physical ability, gender identity, or any other legally protected status.

To apply: Please send resume and cover letter to employment@billingsmiddleschool.org with “Job Application – Business Manager” in the subject line. If you require alternative methods of application or screening, please feel free to request an accommodation by reaching out to employment@billingsmiddleschool.org.

To learn more about Billings Middle School, please visit our website: www.billingsmiddleschool.org

Benefits for full-time employees (working more than 32 hours per week):

Medical-100% employer paid premium

Dental-100% employer paid premium

Vision-100% employer paid premium

Life/AD&D-100% employer paid premium

403(b) Matching-Up to 6% of base salary after 1 year of hire

Flexible Spending Account

Transportation

Free parking available

Bicycle reimbursement program

Orca Card subsidy program

Costco Membership

Paid Time Off - 5 days Thanksgiving Break, 10 days Winter Break, 5 days of sick leave, and 15 additional personal days

Professional Development Opportunities

Job Type: Full-time

Pay: $90,000.00 - $100,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Microsoft Excel: 5 years (Required)
• Accounting: 5 years (Required)

Work Location: In person