Event and Meeting Planner

Event and Meeting Planner*

Become Part of the BioNTech Family.

Based in Cambridge, MA, BioNTech US serves as BioNTech’s North American headquarters and is an important part of our global effort to pioneer the development of next-generation immuno-oncology therapies. BioNTech US is a fully integrated subsidiary with a strong foundation in Europe and a focus on the development of novel neoantigen-targeted T cell therapies, complementing BioNTech’s highly innovative scientific approach and diversified pipeline of transformative cancer medicines. As a key research and clinical development hub, BioNTech US will enable BioNTech’s growing presence in the US.

Our team is growing, and BioNTech is seeking an Events and Meeting Manager responsible for all aspects of our business meetings, events and travel planning. In this role you will focus on enhancing value for our internal customers by ensuring a seamless event/meeting experience.


 

Here, you’ll achieve greatness.

Supporting BioNTech’s team in the US by:
   

• Lead, create and coordinate BioNTech’s events and meetings, with a focus on enhancing value and creating a coordinated experience for all participants through best-in-class content and logistics planning. 
• Manage and develop strategic plans to drive excitement and brand awareness ensuring consistent message and representation throughout events
• Partner with Communications, IT, Facilities, Cultural Teams and Administrative Operations functions to capture event planning logistics, details and marketing
• Provide flawless logistical management, developed contingency plans, procured job materials and reviewed administrative and safety procedures
• Conduct team meetings to plan scope and format of events and manage/track event progress
• Develop and monitor event budgets including pricing negotiation
• Create/present event proposals
• Negotiate and help execute client event contracts in partnership with Legal
• Ensure value-add and minimized risk through well managed-contracts with vendors, suppliers, and contractors
• Develop, manage and retain ongoing successful relationships with vendors and industry-trade professionals
• Secure travel and overnight accommodations for event guests and VIPs
• Coordinate food and beverage options with AdminOps to ensure dietary restrictions are addressed as well as review banquet event orders to ensure that all special requests exceeded expectations
• Produce unique event concepts, procure and develop entertainment acts, media/AV services, custom lighting plans, corporate staging, and venue décor
• Manage and develop a highly motivated event crew
• Identified and qualified prospects, met with clients and closed sales, consistently secured a high gross-profit margin on each project
• Lead the planning, forecasting, and drafting of budgets for all events
• Plan and oversee execution of events to include the sourcing and negotiation of venue and vendors, oversight of logistical elements and management of event and onsite staff, creation of sponsorship prospectus and contract execution and oversight
• Other projects as assigned

What you have to offer.

Minimum requirements; Bachelor’s degree and 3 plus years’ more years of broad-based event and meeting planning experience, preferably at a non-profit or similar organization

• Strong project management and time management skills, with the ability to independently manage competing priorities in a fast-paced environment
• Exceptional organizational skills and attention to detail required
• Proven leadership skills and ability to collaborate throughout all levels of the organization
• Professional communication skills with a commitment to delivering a high level of customer service; ability to remain approachable throughout project cycle
• Shows initiative, flexibility, and creativity to move projects through completion
• Technically savvy; highly proficient in Microsoft Office Suite and familiar with Microsoft Dynamics
• Previous travel planning experience.
• Strong project management, driving priorities and collaborating across various stakeholder teams
• High level of organization and attention to detail is required.
• Ability to thrive in a fast paced and dynamic environment.
• In addition to sound and proven technical capabilities, the role requires strong and mature interpersonal skills at all levels internally and externally.
• A high level of initiative, self-motivation, flexibility, creativity, and collaboration is required to develop, plan and execute successful meetings and events.
• Knowledge & Experience working with scientists, MDs, PhDs, and other biotech professionals.

 Preferred requirements; Experience in the life science industry.  

Benefits for you.

BioNTech US is committed to the well being of our team members and offers a variety of benefits supporting our diverse employee base. Salaried/Position-Targeted Hourly Employees working 30 hours per week are eligible for our comprehensive benefits package. Benefits include but are not limited to:

• Medical, Dental and Vision Insurance
• Life, AD&D, STD and LTD Insurance
• HRA & FSA Spending Accounts
• Health & Wellness, including free onsite gym access
• Adoption & Surrogacy Assistance
• Vacation and Unlimited Sick Time
• Holidays and Floating Holidays, including discretionary winter shutdown
• 401(K) Plan with Significant Company Match
• Tuition Reimbursement and Professional Development
• Commuting Assistance and free onsite parking
• Discounted Home and Auto Insurance
• Pet Insurance

Plus more benefits that will be shared upon hire!

Have we kindled your pioneering spirit?

Then apply now for our location Cambridge (Boston) and simply send us your application documents using our online form.

For those who require assistance due to disability, or have questions prior to applying, please email careers@join-us.biontech.de.

*BioNTech does not differentiate on the basis of gender, race or ethnicity, religion, color, sexual orientation or identity, disability, age and other protected statuses as given by applicable law. We are committed to creating a diverse environment and are proud to be an equal opportunity employer. Most important – it’s a match!


https://biontech.de/biontech-us

www.biontech.de