Sample Coordinator

Bioworld Merchandising is a leading design and distribution company of licensed and private label apparel, headwear & accessories to all retails channels. We collaborate with some of the most widely recognized brand and retail partners in the world. We are seeking skilled candidates who are excited to join this amazing team!
We Believe in Great Brands: Our goal is to translate the brand story into product that is as innovative and distinctive as the brand itself.
Creative Culture: Our team brings to our brand partners a unique mix of creative product design paired with merchandising expertise. We believe innovation comes from a diversity of creative ideas.
We are the Market: Our team believes in full immersion to gain insight into retail markets, contemporary culture and consumer reaction.
We are currently seeking a Sample Coordinator to join our team of outstanding employees!
POSITION OVERVIEW
The Sample Ops Coordinator provides overall support and coordination of initiatives and performs various functions. Works closely with all departments.
QUALIFICATIONS

• Must be a problem solver with the ability to identify solutions and create solutions.
• Multitasker that is deadline oriented, has the ability to prioritize, and is extremely organized.
• Pop Culture knowledge is preferred.
• Strong verbal and written communication skills are required.
• Must be able to work in a fast-paced environment and be a quick study.
• Ability to build relationships with internal and external partners at all levels.
• Knowledge of Microsoft Word, Excel, Power Point, Adobe, and the ability to learn new computer systems quickly (Business Central, Centric PLM).

ESSENTIAL DUTIES INCLUDING BUT NOT LIMITED TO
Sample Ops Coordinator Daily Duties

• Full fill sample requests from all teams onsite and our offsite offices via Outlook emails.
• Assist walk ins that come to pull their own samples and pack suitcases.
• Scan all samples being checked out on an excel form with all required check out information for our India team to check out in Bio Connect for large requests in a Share drive folder
• Process inbound samples: barcode, enter in Bio Connect, assign bin location, and physically put away in the assigned bin locations.
• Create bins for any new categories/licenses.
• Put samples from the return bin to their assigned bin locations.
• Maintain the sample room and repair/replace any damage bins.
• Ensure all bins are properly labeled.
• Ship all sample requests via DHL to offsite teams and create shipping labels, pack list, and proforma invoices when required.
• Email the team/person that submitted the sample request the tracking# and pack list of samples shipped.
• Work in Bio Connect, PLM, Excel, Word, Bartender, Outlook, and DHL site.
• Work closely with creative team to purge samples as needed.
• Box up purged samples for sample sale
• Assist Mailroom Ops team to Sign off for DHL, FedEx, and UPS packages
• Sweep and take out the trash from the sample room.

Mailroom Ops Coordinator Daily Duties

• Make rounds four times a day (9:30am, 11:30am, 2pm, and 4pm) to design (headwear, footwear, bags, etc.) and licensing to pick up samples that need to go in the sample room.
• Separate the samples you pick up into the inbound bins by category after each round.
• Sign off for DHL, FedEx, and UPS packages
• Breakdown incoming cartons/packages by department.
• Log all inbound packages on log sheet.
• Deliver packages to POC s in each design department and Sales/AE s by 3pm each day.
• Deliver sample requests and sample returns during daily rounds.
• Prepare consolidated outbound shipments to our offsite offices via DHL.
• Monitor outbound/inbound packages to ensure employees are adhering to our DHL company policy.
• Maintain mailroom dashboard log
• Scan daily mail logs in a Share drive folder
• Work in Bio Connect, PLM, Excel, Word, Bartender, Outlook, and DHL site.
• Assist in the sample room. (See sample coordinator duties.)
• Sweep and take out the trash from the sample room.

EDUCATION REQUIREMENT
Associates degree preferred.

Job Type: Full-time