Procurement Technician

Global Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting GSN's customer at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.

If interested, please provide your most up-to-date resume.

Technical Requirements: 

• Assists in the preparation and verification of contracts and associated documentation to prepare a complete contract package.
• Maintain all purchase order files, both current and closed.
• Ensure that all files are complete and in order and final payment has been made before closing out.
• Coordinate destruction of files identified by the Contracting Office.
• Validates receipt of requested items by reviewing packing slips.
• Follow up on purchase and procurement requests; review receiving documentation and reconcile all receiving problems.
• Ensure the resolution of unpaid invoices by researching missing and incomplete orders.
• Maintains invoice reporting logs.
• Log contract modifications and contract awards.
• Resolves invoice problems in coordination with the purchasing agent or contracting officers.
• Follow-up to assure receiving is entered timely and invoices are paid promptly.
• Troubleshoot invoice problems; correspond with OFM for resolution of issues.
• Contact vendors to clarify various questions on invoices, ACH information, discrepancies in shipments, and receiving documents.
• Ensure the resolution of unpaid invoices by researching missing and incomplete orders.
• Maintain invoice work logs.
• Prepare weekly status reports of paid and unpaid invoice.
• Contact receiving officials to expedite receiving in NBS systems.
• Validate quantities on orders with Requestors and Vendors.
• Maintain constant communication written oral with AMOB Purchasing Agents, Office of Financial Management personnel, Institute Receiving Officials and Vendors
• Research, distribute and file packing slips of orders that have been placed by AMOB purchasing agents as they come in.
• Provide support with other tasks to Purchasing Agents and Team Leaders of the Acquisition Branch as requested.
• Update the Receiving Officials list.
• Process incoming and outgoing procurement mail, route, log, track all incoming and outgoing AMOB documents.
• Prepare a variety of acquisition documents in final form, including statements of work, synopses, determination, findings, and buy America waivers using Microsoft Word
• Organize data on procurements, vendors, and government customers.
• Perform quality assurance on data related to procurements.
• Make recommendations for improving record keeping, data tracking and data utilization.
• Reconcile invoices.
• Edit and format procurement documents, correspondence and memos.
• Provide task support, complete special projects for AMOB Acquisitions Management and operations branch.