Office Administrator

BlueBird CPAs is a client-focused accounting firm that values teamwork, efficiency, and exceptional service. We are seeking a reliable and proactive Office Administrator to join our team. This role is essential to ensuring smooth operations, supporting our administrative, marketing, and employee engagement functions. The ideal candidate will be a self-starter who excels at prioritizing tasks, meeting deadlines, and collaborating in a dynamic environment.

Responsibilities:

Office Administration:

• Coordinate daily office activities, including preparing and uploading reports, and organizing and facilitating meetings and conference calls to ensure efficiency.
• Manage office supply inventory and approve orders as needed.
• Support employee engagement activities, company events, and CPE coordination for staff.

Marketing & Event Support:

• Assist in creating and distributing marketing materials, proposals, and promotional items.
• Oversee social media updates and website content to ensure relevancy.
• Coordinate shipping for reports, proposals, and tradeshows.

Client Engagement & Documentation:

• Maintain and update client information and engagement records.
• Prepare and follow up on proposals, engagement letters, and client documentation.
• Support client onboarding and offboarding processes.

Financial & Data Management:

• Assist with billing, accounts payable/receivable, and data collection for reports.
• Process state and county tax filings.
• Help with account reconciliations and other financial tasks.

Qualifications:

• 2-4 years of experience in office administration, marketing, or a similar role.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite and familiarity with social media platforms.
• Excellent verbal and written communication skills with attention to detail.
• Familiarity with office management procedures and basic accounting principles.
• High level of discretion and ability to maintain confidentiality.

Education & Requirements:

• High school diploma or equivalent (BA/BS degree in business, marketing, or administration preferred).
• Valid driver’s license.
• Ability to work full-time (Monday-Friday, 8:00 am-5:00 pm).

Benefits:

• Paid time off.
• Health insurance after 60 days.
• Optional vision and dental insurance after 60 days.
• Employer-paid life insurance.
• Employer-matched Simple IRA after 1 year.
• Paid federal holidays.

Join BlueBird CPAs and play a vital role in supporting our team and clients. We look forward to welcoming a skilled and motivated Office Administrator to our team!

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 2 years (Preferred)
• Administrative experience: 2 years (Preferred)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Reno, NV 89511 (Required)

Work Location: In person

Salary : $45,000 - $55,000