What are the responsibilities and job description for the Proposal Coordinator position at Bolton?
At Bolton, we specialize in employee benefits, actuarial, investment, compensation, and HR consulting. With over 125 professionals, we serve a unique and intriguing client base that spans public sector, multiemployer, and corporate landscapes. Bolton is headquartered in Towson, MD, with 6 additional office locations throughout the U.S.
We are dedicated to attracting the best talent and providing an organization of continuous learning, professional mastery, and integrity so that our team reaches their full potential and can make the biggest impact where they live, work and play.
As a key-member of the team, the Proposal Coordinator will facilitate the proposal process for new and expanding business opportunities. This position is a highly visible role that works closely with senior management throughout the opportunity life cycle.
The ideal candidate is a strategic and efficient critical thinker who maintains professionalism under pressure.
Responsibilities:
- Identify opportunities in alignment with firm and practice-level business development initiatives.
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Lead the proposal team as project manager, through all phases of the proposal process.
- Facilitate and lead internal proposal kick-off and review meetings.
- Ensure internal and external deadlines are met
- Establish priorities and manage resources appropriately
- Consistently monitor requests for information and maintain continuous contact to ensure timely delivery of final product.
- Create, maintain, and manage content in proposal management software.
- Create high-quality, compelling responses for assigned proposals to include associated graphics, charts, tables, and appendices.
- Maintain a high level of knowledge of Bolton’s services by participating in training, reviewing internal and external communications, and attending department & practice meetings.
- Conduct market and competitor research/analysis.
- Support digital marketing initiatives.
- Manage CRM and prepare marketing reports by collecting, analyzing, and summarizing data.
- Support meetings, conferences, and trade shows as needed.
Required Qualifications:
- Bachelor’s degree in English, Communications, Marketing or related field or equivalent (5 years) work experience.
- Prior experience writing professional services proposals.
- Advanced writing, editing, and proofreading skills and high attention to detail.
- Able to generate ideas for content as well as review and edit existing narratives.
- Intellectual curiosity and the ability to get up to speed quickly on a wide variety of topics.
- Ability to prioritize and multitask within a fast-paced, challenging, and deadline-driven environment.
- Exceptional project management skills.
Preferred Qualifications:
- Proven ability to write persuasively and tailor style and approach to specific client.
- Self-starter and ability to work independently and collaboratively.
- Flexible and able to cope with changing conditions.
- Ability to clearly articulate thoughts and ideas and think outside the box to develop solutions.
- Experience with GovWin, RFPIO, and Microsoft Dynamics a plus!
- Public Sector Experience a plus!
Bolton offers a competitive benefits package including health, dental, vision, short & long term disability, and life insurance options; 401(k) program with employer match; generous paid time off; professional credentialing program; tuition assistance, and monthly fitness stipend.
Bolton is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
