Parent Coordinator

TITLE:   Parent coordinator

DEPARTMENT: Programs 

SUPERVISOR:  Club Director  

STATUS: Part -time, Non-exempt 

Boys & Girls Clubs of Greater Augusta is offering an exciting opportunity for the right person to join our dynamic, forward-thinking team. We rely on the dedication of caring team members to provide a safe, nurturing environment for kids to learn and grow. Our staff are educators, coaches, artists, mentors, community leaders and ambassadors. Are you ready to join a team of passionate individuals who are working to make a difference in the lives of kids in our community? 

POSITION SUMMARY:

The Boys & Girls Clubs of Greater Augusta is seeking a dedicated and passionate Parent Coordinator to join the team. The Parent Coordinator will play a crucial role in supporting and engaging with parents and families, maintaining communication, and serving as a valuable resource related to all members of the organization. The person who fills this position will also be responsible for the items listed below and will work under the Club Director at the Hagler Clubhouse in Downtown Augusta, Georgia!

KEY ROLES & ESSENTIAL JOB RESPONSIBILITIES 

• Manage full member registration process and grant compliance, as needed. 
• Ensure clubs maintain complete membership files securely on site and electronically. 
• Serves as receptionist. 
• Supports and provides assistance to parents, as needed. 
• Communicates relevant programs and activities to parents, teachers, staff and school site’s contact. 
• Plan, facilitate, organize and communicate monthly family event and document activities in writing, flyers, and photos. 
• Maintain monthly parent communication log. 
• Maintain updates to family contact information in MCH (My Club Hub). 
• Develop and distribute monthly newsletter & calendar to keep parents informed of afterschool activities, community resources, etc.  

• Responsible for verifying daily attendance utilizing MCH. 
• Recruit parents to volunteer, as needed. 
• Recruit members by attending schools’ open house and other approved community events. 
• Refer parents to community resources, as requested. 
• Attend community meetings that will help you connect to community resources for families.  
• Demonstrate professionalism. 
• Perform all other duties as assigned. 

RELATIONSHIPS: 

• Internal: Maintains close, daily contact with Club staff (professional and volunteer), Club members, and supervisor to receive/provide information, discuss issues, explain or interpret guidelines/instructions. 
• External: Maintains contact as needed with external community groups, schools, members' parents and others to assist in resolving problems. 

EDUCATIONAL QUALIFICATIONS & SKILLS 

• High School Diploma or GED required. 
• Combined experience and/or formal training equivalent to minimum of 2 years. 
• Proficient in Microsoft Office 
• Excellent communication and inter-personal skills 
• Ability to compose reports and business correspondence. 
• Ability to effectively present information and respond to inquiries from managers, parents, and the public with professionalism and clarity. 

ENVIRONMENT & WORKING CONDITIONS 

Daily contact with club staff, club and teen center members, outside organizations and individuals to plan, coordinate and deliver programs. Normal internal office environment. Travel to special events and field trips may be required. Must be able to work daily afternoon/evening hours. Occasional weekend hours may be required to accomplish objectives. The job requires the ability to stand for extended periods, kneel, reach, bend, and lift objects weighing in excess of 25lbs. Outdoor work and moderate physically demanding activities may be required on occasion. 

DISCLAIMER 

The information presented indicates the general nature and level of work expected of employees in this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. You may be asked to perform other related duties and responsibilities as needed. You will be required to complete a criminal record check as a condition of employment.