Office assistant

TACTICAL WORK Assists Office Manager in the following : Collects and sorts mail from post office box Runs errands, such as purchasing groceries for meetings, additional supplies, when in-person Spearheads social media : Creates content for social media Develops a comprehensive social media plan alongside Reporting Manager to ensure that social media posts and content are updated weekly, if not more Creates a monthly report that is presented by Reporting Manager, detailing the social media plan efforts and results Acts as the Accounts Receivable lead : Opens checks, enters payments, makes bank deposits and contacts past due clients as per Accounts Receivable Collections SOP Creates Accounts Receivable Aging report for CEO, recommending and seeking approval for next steps Promptly and accurately responds to any questions regarding invoice payments Assists Human Resources in the following : Completing market research for seasonal jobs Uploads sensitive human resources information into INOVA personnel folders such as reviews, pay increases, letters, etc.

Enters and / or gathers data into documents and / or spreadsheets, and may compile reports Assists management with time consuming data entry, organization tasks and other comprehensible bookkeeping tasks Makes suggestions for process improvements and ways to further assist Performs all other duties as assigned Exhibits a willingness to work on any company crew, as needed MINIMUM QUALIFICATIONS High school diploma or equivalent Legal, valid, unrestricted, driver's license Reliable transportation to work to help maintain a pristine attendance record, when applicable Excellent communication abilities, including speaking, writing and active listening Extremely strong organization and time management skills;

prioritization, multitasking and planning Great customer service skills, including a personable and positive attitude High typing speed and accuracy Strong computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation and email software applications Problem-solving, critical thinking and decision-making abilities Ability to work independently with little-to-no supervision Keen attention to detail PHYSICAL REQUIREMENTS and WORKING CONDITIONS Fingering, grasping, feeling, repetitive motion Talking and hearing Subject to business office environment

Last updated : 2024-05-09