HR Administrator

Position Overview:

Perform Human Resources related administrative duties and serve as a point of contact and source of information for employees at the local division for HR issues such as insurance, policies and procedures, recruiting and other areas of responsibility.  Must perform duties related to the position in a confidential manner due to privacy and legal issues.

 As Human Resources Administrator you will serve as a “jack of all trades”. Although you will physically sit in Mesa you will also help support the company's satellite locations. Reporting to the HR Supervisor, you will provide a wide range of HR support and general administrative support to the  management team and employees.  This is an in-office position; remote work is not available due to the nature of the role and being the front-line HR representative supporting approximately 275 employees and managers throughout the territory. Travel to other locations will be needed by personal vehicle and/or airplane. 

 Shift: Monday - Friday, 8am – 5pm.

Responsibilities:

• Onboarding/ Offboarding Conduct New Hire Orientations and Exit Interviews and compile all necessary paperwork to send to Corporate Human Resources. Maintain new hires and former employee information in WAXIE’s HRIS database.
• Recruiting Assist Corporate Recruiting team with coordinating new hire paperwork and New Hire Orientations on employee’s first day.    
• Payroll Assist managers semi-monthly with Payroll-related items using ADP e-Time.
• HRIS Act as the local HRIS expert and assist in training new and current employees on ADP Workforce Now.
• Employee Files Maintain employee personnel and medical files for the branch.
• Worker’s Compensation Assist in filing Worker’s Comp claims with insurance carrier and employee; maintain OSHA 300 logs; keep Corporate HR informed for tracking purposes.
• LOA Guide managers and employees through FMLA, PLOA, Disability Insurance, and Return-to-Work-Restriction processes.
• Performance Management Assist management with the timely completion of annual performance evaluations and assist in the progressive discipline process through helping to “wordsmith” and ensuring local consistency.
• Employee Relations Assist with responding to unemployment claims and with performing HR investigations (i.e. discrimination, harassment, wage and hour law discrepancies, etc.). Serve as the first point of contact for employee relations issues and ensure that Corporate Human Resources is involved on all warranted issues.
• Benefit Administration Act as the local liaison between employees and our Corporate Benefits Department serving as a resource to answer all benefit- related questions.
• Memos Create and edit employee correspondence memos for new hires, special announcements, etc. Assemble “Employee of the Quarter” slide deck.
• Safety Help coordinate branch safety initiatives with Corporate Safety to identify injury trends and prevention. Ensure all staff members are up to date on required trainings.
• Compliance Ensure compliance with WAXIE policies, EEO, FLSA, Federal and State Laws. Keep bulletin boards up-to-date and accurate per regulations.
• Event Coordinating Assist in planning employee banquets and meetings including, but not limited to; holiday parties, staff meetings and divisional “Employee of the Quarter” rallies.
• Other duties as assigned Including, but not limited to; ordering special occasion gifts, running reports for analytics and data processing, etc.

The ideal candidate will have:

• Ability to retain confidential information and superior judgment in complex and diverse situations.
• Previous experience working with databases and cloud-based computer systems
• Experience presenting information in front of small to medium sized audience.
• Analytical mindset and ability to "think outside of the box."
• Highly organized individual
• Proficient in Microsoft programs - Word, Excel, PowerPoint, and Outlook
• Exceptional and effective writing, verbal, and presentation skills
• Ability to effectively prioritize and complete multiple projects.
• Initiative and a “can do” attitude.
• Personable and able to communicate with staff in person, via email, and phone.
• Previous HR experience supporting large volume of employees required. 

This position offers a competitive starting salary and comprehensive benefits program.

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