Administrative Assistant
Fort Lauderdale, FL
Full Time
POSTED ON 4/2/2024
CLOSED ON 4/5/2024
Job Posting for Administrative Assistant at Broward County Board of County Commissioners
REQUIREMENTS AND PREFERENCES
This announcement will remain active until a sufficient number of applications have been received and may close at any time.
The Broward County Board of County Commissioners is seeking qualified candidates for Administrative Assistant.
General Description
Special Certifications and Licenses
Performs a variety of administrative support and clerical duties. Works under general supervision, independently developing work methods and sequences.
Minimum Education and Experience Requirements
Requires two (2) years of technical clerical, administrative or closely related experience.
Special Certifications and Licenses
None.
DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Broward County's Greater Fort Lauderdale Convention and Visitors Bureau (Visit Lauderdale) is looking for an experienced administrative assistant to support its sales efforts. Overall, the position will support the sales department's staff by handling administrative duties and correspondence with internal and external customers.
This position will process travel, reimbursement, and other payment and archival work for the entire sales department staff. This position will assist in coordinating sales programs, which may involve speaking with community partners and organizing plans with internal staff, and working with meeting planner customers.
This position may be responsible for some logistical aspects of events hosted by Visit Lauderdale. This includes recording attendee registrations and payments for events hosted by Visit Lauderdale. In addition, this position may help with other organizational duties related to events hosted by Visit Lauderdale including, but not limited to, booking services, determining seating and other logistical plans. The successful candidate will have strong organizational and communications skills.
This position works at the agency's front desk and as such it is the first point of contact for members of the public entering the offices. Performs related work as assigned. The successful candidate will possess a friendly, welcoming demeanor, and a working knowledge of what makes Broward County a destination for tourists.
In the event of a disaster (hurricane, etc.) all Broward County employees become emergency workers. This position will assist in various emergency functions as assigned before, during, and after a disaster. This includes, but is not limited to, working at a general population shelter during a hurricane.
This position will process travel, reimbursement, and other payment and archival work for the entire sales department staff. This position will assist in coordinating sales programs, which may involve speaking with community partners and organizing plans with internal staff, and working with meeting planner customers.
This position may be responsible for some logistical aspects of events hosted by Visit Lauderdale. This includes recording attendee registrations and payments for events hosted by Visit Lauderdale. In addition, this position may help with other organizational duties related to events hosted by Visit Lauderdale including, but not limited to, booking services, determining seating and other logistical plans. The successful candidate will have strong organizational and communications skills.
This position works at the agency's front desk and as such it is the first point of contact for members of the public entering the offices. Performs related work as assigned. The successful candidate will possess a friendly, welcoming demeanor, and a working knowledge of what makes Broward County a destination for tourists.
In the event of a disaster (hurricane, etc.) all Broward County employees become emergency workers. This position will assist in various emergency functions as assigned before, during, and after a disaster. This includes, but is not limited to, working at a general population shelter during a hurricane.
WORK ENVIRONMENT
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
SPECIAL INFORMATION
Competencies
- Tech Savvy
Anticipates and adopts innovations in business-building digital and technology applications. Successfully leverages the latest technologies to increase performance. Quickly embraces and masters new technological advances adopted by the organization. May help others learn the terminology.
Manages Complexity
Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.
Decision Quality
Makes good and timely decisions that keep the organization moving forward. Seeks coaching from others to address routine problems; learns to handle these issues effectively. Bases decisions and actions on relevant rules and procedures.
Plans and Aligns
Plans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.
Ensures Accountability
Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
Manages Conflict
Handles conflict situations effectively, with a minimum of noise. Takes a positive approach to conflicts; helps dispel tension; seeks guidance and feedback on managing conflict; delivers controversial viewpoints candidly and sensitively; does not take arguments personally.
Communicates Effectively
Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Seeks out others' perspectives and asks good questions. Shares information that people want to know; gives appropriate context and details when speaking.
Demonstrates Self-Awareness-Awareness
Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses. Actively seeks feedback from a variety of sources; asks clarifying questions to understand and improve own impact on others or on team performance. Reflects on and learns from own mistakes.
County Core Values
All Broward County employees strive to demonstrate the County's four core behavioral competencies.
- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus: Building strong customer relationships and delivering customer-centric solutions.
- Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) Compliance
Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
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Salary.com Estimation for Administrative Assistant in Fort Lauderdale, FL
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