Program coordinator

Position Summary :

The Program Assistant : Children and Family Ministries assists the Associate Pastor, Children & Family Ministry to reflect the good news of God’s love in nurturing children’s faith including developing excellent age-appropriate programs, resourcing families, and supporting the work of volunteers.

Is skilled in working with children and families from diverse backgrounds (same-gender parents, special needs children, and diverse cultures).

Please Note - There are evening and weekend requirements for this position. When a night or weekend event takes place (outside of scheduled hours), you will coordinate a day off with your supervisor during the week after the event takes place.

Sunday morning availability is essential for this position.

General Support :

• Uses the educational materials provided by the church to share the faith and traditions of BMPC;
• Assists in assuring that all policies and procedures regarding children are followed by staff and volunteers;
• Establishes and maintains caring and healthy relationships with children and their families;
• Ensures that children are monitored at all times during Children & Family Ministry programming, adhering to minimum staffing ratios as outlined in the BMPC Child & Youth Protection policy;
• Understands and adheres to all BMPC Policies and Guidelines
• Is an active colleague modeling good communication and collaboration in working with members of the CFM team including the Associate Pastor, Administrative Coordinator, Childcare Coordinator, Childcare staff, and volunteers;
• Other duties as assigned.

Program Responsibilities :

• Assists Associate Pastor, Children & Family Ministries in development of age-appropriate curriculum and programming as assigned;
• Remains in the Educational Building, available for families, staff or volunteers during Sunday School hours;
• Supports program volunteers by acting as main point of contact for Sunday morning;
• Collects attendance for students, shares with Coordinator, Children and Family Ministries;
• With the Associate Pastor and volunteer leaders develops and coordinates all aspects of Vacation Bible Camp;
• Supports special events including fellowship events, family worship services, and mission projects (this may be outside of regular hours);
• Directs parents to Coordinator, Children and Family Ministries for registration and administrative needs;
• Other duties as assigned.

Volunteer Coordination Responsibilities :

• Prepares classrooms with all necessary materials prior to the arrival of families for Sunday School and other Children and Family Ministries programs;
• Plans, procures and maintains inventory of supplies;
• Collects remaining materials and resets classrooms following Sunday School dismissal;
• Supports host families and volunteers during fellowship after Sunday School;
• Remains until the last child has been picked up and last volunteer leaves;
• Other duties as assigned.

Administrative Office Team

• Attends all required administrative and department meetings with an engaged manner;
• Assists in office administrative responsibilities including mailings, front desk support and volunteer appreciation opportunities as able;
• Understands the weekly and annual rhythm of the liturgical and programmatic calendars;
• Forwards information regarding membership changes to the appropriate staff members in a timely manner;
• Understands the organization of the staff and the church leadership;
• Uses all available equipment and software appropriately;
• Other duties as assigned.

Overview of Schedule

• Sunday 5 hours Program and Cleaning up (required);
• During the week :

o 7 hours preparing for the week ahead and lesson planning

o 3 hours program facilitation (Wednesday evenings or Friday / Saturday)

o 3 hours administrative tasks and staff meetings

• Expected to be present for special events (such as Children’s Christmas Eve Concert, Vacation Bible School;
• Expected to do shopping for program supplies.

Qualifications

• Bachelor’s Degree or equivalent experience preferred;
• Background in child development or education preferred;
• Experience providing care for young children;
• Experience managing staff and volunteers preferred;
• Be proficient in Microsoft office, Zoom and other office technology;
• Comfortable teaching and leading religious activities;
• Be available to work on Christmas Eve and Easter;
• Ability to lift 40 pounds.

Last updated : 2024-09-19