Accounting Assistant

Shared Services is dedicated to providing innovative and reliable products and services to the Block Communications, Inc. companies it serves: Buckeye Broadband, Telesystem, and MaxxSouth Broadband. Our services include engineering, information and technology support, application development and support, network operations, network surveillance, facilities maintenance, procurement, and warehousing.

· Competitive Pay

· Comprehensive Health Benefits

· 401K Retirement Savings

· Paid Time Off

· Discounted Cable and Internet (Within Service Area)

· Career Development

· Wellness & Fitness Programs

· Community Involvement Opportunities

JOB SUMMARY:

• The Accounting Assistant is responsible for accounts payable, accounts receivable, idle fixed assets and fixed asset processing, recording and research, and other administrative office duties as assigned. An Accounting Assistant is not responsible for all of these functions, but rather, has a focus on several. Once a fluent knowledge is gained of all these functions, the Accounting Assistant can become a Senior Accounting Assistant. All Accounting Assistants are required to provide back-up and handle overflow for other Account Assistant staff members.
• The Accounting Assistant reports directly to an Accounting Manager.
• There are no direct reports to the Accounting Assistant.
• The Accounting Assistant may interface with the following key departments and outside sources: Telesystem Toledo and Telesystem West Chester staff, Buckeye Broadband staff, vendors, customers, Telesystem Accounting staff.

ESSENTIAL JOB FUNCTIONS:

The Accounting Assistant is accountable for the following items for both Toledo and West Chester:

• Accounts payable processing, including ensuring 3-way match of purchase document, receiver and invoice;Researching anomalies associated with accounts payable as directed, including contacting Toledo and West Chester staff members to obtain signature approvals, direction for appropriate coding

Preparing of annual AFE’s to minimize paperwork for other department staff members
Analyze invoices, check requests and expense reports to verify reasonableness of charges, accurate match, and proper period for expenses
Tracking invoices against AFE’s (operating and capital), including month-end research to ensure that AFE’s are properly closed out for the year
Printing checks in a timely manner, getting appropriate approvals, splitting checks and distributing as directed
Maintaining accurate electronic vendor files
Preparing and mailing 1099’s in a timely manner
Maintaining follow-up and escalation schedule to ensure that requests for information, signatures or new AFE’s associated with accounts payable process are handled in a timely manner to prevent interest charges or negative affects to operations
Reconciling accounts payable detail to the general ledger balance

• Cash receipts processing, including mail-in payments, walk-in payments, credit card payments, lock box payments within 1 business day to ensure compliance with Minimum Telephone Service Standards:Encoding checks and prepare bank deposits

Researching anomalies associated with accounts receivable based on ad hoc requests from customers; analyzing and resolving cash payments from lock box that do not have appropriate documentation to ensure that payments are applied timely and to the appropriate customer account
Processing monthly auto-pay ACH and credit card payments through third party to ensure payments are applied appropriately to customer accounts
Initiating deposit interest process in billing system
Refunding customer credit balances upon request
Ensuring that deposits are applied to customer accounts or refunded in keeping with legal and company requirements
Processing NSF checks, including notification to the appropriate staff member for customers in the treatment process
Provide customer billing and payment information as requested for regulatory agencies, bankruptcy filings, PUC complaints, etc.

• Idle fixed asset and fixed asset data entry, balancing and documentation of activity:Preparing and properly recording idle fixed asset issues and fixed asset returns using the Microsoft Dynamics SL Inventory module and Best FAS

Running depreciation, additions, disposals and tax reports from the Best FAS for tax purposes and month-end audit work papers
Ensuring accuracy of tax jurisdictions in the Best FAS
Balancing FAS returns, issues, acquisitions, disposals for Microsoft Dynamics SL GL, Microsoft Dynamics SL Inventory module and Best FAS
Preparing inventory tags for physical asset counts, preparing reconciliations and adjustments, and preparing statistical reports to track costs of missing and recovered assets
Preparing journal entries to record depreciation, adjustments to accumulated depreciation, and disposals, as well as recording cash receipts for sold assets
Monitoring “research” and “test” categories of IFA to ensure that items remaining after 150 days are returned to stock, written off or expensed as tools

• Administrative duties:Maintaining petty cash, including disbursements with proper authorization and preparation of check request for replenishment

Arranging archiving, documentation and retrieval of documents for the department, including managing vendor relationship, ensuring adequate supply of boxes, scanning of documents to Papervision, maintaining both electronic and paper versions of documentation in according with records retention schedule approved by the Treasurer
Maintaining inventory of office supplies for Accounting and the general Toledo office supply room, including ordering and managing the vendor relationship
Processing incoming mail, including date stamping and distributing mail
Processing outgoing mail for the Toledo Accounting group
Using checklist and prioritization tools to ensure that daily tasks can be identified for completion in a timely manner by back-up personnel in the event of an unexpected absence
Coordinating external shredding services for the Angola, including notification to building staff and contacting the vendor to arrange pick-up
Maintaining coffee bar, including stocking and securing supplies
Managing Accounting area copier, including vendor contacts for repairs, reporting of copies used, maintenance adequate paper supply
Monitoring and coordinating USAC receipts and remittances associated with businesses designated as “rural”, schools, hospitals, etc., including preparation of check requests as needed and follow-up to ensure a “0” balance pass-through

• Perform general clerical functions and data entry
• Adhere to Company’s policies and procedures, including the EEO guidelines and safety, at all times
• Perform any miscellaneous departmental duties as needed.

Job Requirements:

• Education and Experience
• High school diploma and 2 years of relevant work experience - Required
• 2 years accounts payable experience – Strongly Preferred

OR

• 2 years accounts receivable experience – Strongly Preferred
• Skills
• Knowledge of software applications including MS Office, Excel, and Word
• Proficient with 10-key calculator
• Evidence of good research and analytical skills
• Ability to read, write, and speak English in clear, concise, grammatically correct sentence structure with accurate spelling and grammar
• Evidence of effective organizational skills

Apply Directly:

https://career4.successfactors.com/sfcareer/jobreqcareer?jobId=30110&company=cablesystem

"BCI and its operating companies will provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetic information, ancestry, disability, or veteran or military status. "

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

Salary : $34,600 - $43,800