Accounts Payable Merchandise Letter of Credit (LC) Specialist

Summary

The Accounts Payable (AP) Merchandise Letter of Credit Assistant is responsible for the entry, edit, and application of all custom invoices. This includes verifying duty rate, brokerage and ocean freight as well as the check in, edit and application of all letters of credit invoices verifying vendor, style, color, purchase order, quantity and price. The Teammate in this role provides support to the Accounts Payable Merchandise department.

Essential Duties and Responsibilities

This description intends to describe the general nature and level of work performed by Teammates assigned to this job. It is not intended to include all duties, responsibilities and qualifications. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Utilize knowledge of vendor names, numbers, and their brand names to handle vendor accounts. Set up and re-activate vendors in the vendor and brand name master files upon receipt of complete and accurate documents.
• Correspond to emails from our international agents, collaborating with the private label Merchandising department for guidance.
• Maintain contact with our customs broker and international freight forwarders to book shipments, resolve issues, and to ensure timely and accurate ISF-10 filings for uninterrupted international merchandise flow.
• Collaborate with the Merchandising department to research and resolve any discrepancies before issuing Letters of Credit.
• Accurately enter the letter of credit information on company’s approved financial institution electronic office system for required approval.
• Investigate shortages or overages in conjunction with the Distribution Center.
• Collaborate with financial institution to correct any errors prior to releasing draws.
• Maintain accurate documentation of credit to ensure all terms and conditions are met before payment is released.
• Conduct required research to set up a letter of credit for a new vendor or country including determining the correct documents necessary to clear customs and limiting Buckle’s liability.
• Maintain accurate records of ocean-marine cargo information.
• Enter and apply chargebacks and debit memos.
• Manage emails and order changes pertaining to letters of credit for invoice holds, releases, returns, or markdown money from all Buyers and Merchandising team.
• Sort and stuff checks while verifying assignee name and address on each check.
• Maintain accurate records of all payments and deductions pertaining to letters of credit.
• Advise CFO to wire funds to certain non-LC vendors upon receipt of buyer approval.
• Performs preliminary work for check runs for broker, commission, customs and other miscellaneous invoices as required.
• Scan and index documents in the imaging system.
• Fulfill mission statement by performing job duties with a high level of customer service while contributing to a positive team spirit.
• Special projects and other duties as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Education and/or Experience

Associates degree in finance or accounting preferred; two to three years related experience and/or training; or equivalent combination of education and experience; knowledge of basic accounting and 10 key is essential.

Physical Demands

The physical demands described here are representative of those that must be met by a Teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the Teammate is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The Teammate is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The Teammate must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

While performing the duties of this job, the Teammate regularly works in an office setting. The noise level in the work environment is usually moderate.

Equal Employment Opportunity

Buckle is committed to hiring and developing the most qualified Teammates from the available workforce in the communities we serve.

Equal employment opportunity has been, and will continue to be, a fundamental principle at Buckle, where employment is based upon personal capabilities and qualifications without discrimination and retaliation because of veteran status, uniformed service member status, race, color, national origin or ancestry, creed, religion, sex, age, pregnancy (including childbirth, lactation, and related medical conditions), national origin or ancestry, physical or mental disability, genetic information (including characteristics and testing), or any other protected characteristic as established by applicable local, state, or federal law. For state specific information, refer to the State Law Supplements found on the Teammate Center, under Human Resources.