Academic Assistant - Environmental Studies, Geography, International Relations

Job No: 497489
Position Type: full-time
Location: Lewisburg, PA
Categories: Other, Clerical / Support, Academic Affairs

Bucknell University College of Arts & Science is seeking an Academic Assistant for the departments of Environmental Studies, Geography and International Relations. The person in this role provides essential support to faculty in these designated departments. The Academic Assistant is responsible for broad oversight in administering the departments including clerical, student support and faculty coordination duties including events and special projects. This person may perform duties of a sensitive and confidential nature and may supervise student workers. This position reports to the faculty Department Chairs and works under the coordination of the Lead Academic Assistant.

Job Duties:
1. Provides administrative support overseeing daily operations of the departments including purchasing supplies and maintaining inventory, processing purchase orders, maintaining confidential records, assembling course materials, modifying course catalog, and preparing brochures and other department related tasks. Serves as the department's key coordinator.
2. Serves as the main point of contact for operations of the departments both internally and externally to the University including relevant policies and procedures. Demonstrates exceptional customer service skills such as tact, professionalism, teamwork and friendliness.
3. Coordinates special events for the departments including symposia, conferences, field trips, performances, etc. Arranges student and guest speaker travel; processes honoraria. Coordinates preparation, setup and logistics for these events/functions.
4. Administers the department/unit's budget, including monitoring and tracking expenses for items paid and pending payment, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development. Ensures accuracy and compliance with approved budget. Processes purchase orders, check requisitions, and travel advances.
5. Arranges and processes payroll records and stipends for students and assistants working for the departments.
6. Schedules and summarizes confidential student course evaluations (may include proctoring).
7. Assists with faculty orientation and office set up. Assists with tenure reviews (and others as necessary to department and college) including, but not limited to, coordination of student and DRC comments.
8. Responsible for the administrative support for faculty recruitment search procedures, including online search, travel arrangements, and schedules for interviews. Processes all materials (postings, applicant files, etc.) for department searches. Serves as the liaison with Human Resources in searches.
9. Plans own workload, prioritizing key tasks, and ensures the appropriate allocation of time and effort to proactively achieve the required results while working independently.
10. Supports accreditation and assessment reviews.
11. Performs all duties and responsibilities using current processes, applications, and technology.

Department Specific Duties:
1. Creates semester schedules for three home departments, including coordinating with affiliated departments on cross-listed courses.
2. Works with three different department chairs and completes department specific tasks.

Minimum Qualifications:
High school diploma/GED and two to three years of administrative/office experience
Computer and software knowledge including word processing, spreadsheet, email and calendaring applications
Strong written and verbal communication skills
Exceptional customer service skills, strong attention to detail and ability to prioritize deadlines and successfully manage multiple priorities.
Ability to handle sensitive confidential information in a responsible and appropriate manner
Proactive approach to projects, problem solving, communication needs, and planning
Must be able to work independently as well as in a team environment
Demonstrated ability to positively interact with a wide range of individuals and a commitment to diversity and inclusiveness
Ability to adapt to the ever-changing needs of an educational environment (new technology, policies, personnel, procedures, etc.) including the willingness to develop and apply new skills

Physical Demands:
Must be able to remain in a stationary position for extended periods of time; sit at computer and use mouse and keyboard for long periods of time.
Must be able to move about the office to access file cabinets and office machinery such as copiers and printers.
Work in a demanding environment with multiple competing deadlines and frequent interruptions.

Work Type:
This position is a full-time, 11-month/year, 35 hours/week (during academic year), 17.5 hours/week (during summer), non-exempt, benefits-eligible position.

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Salary Range:
This is a Staff Non-exempt position with a hiring range of $15.99-19.99 (NE07). The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

• flexible scheduling options determined by role;
• medical, prescription drug, vision, dental, life, and long-term disability insurance options
• an outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
• a comprehensive employee wellness program including program incentives
• a myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.

To apply, visit https://careers.bucknell.edu/en-us/job/497489/academic-assistant-environmental-studies-geography-international-relations

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