What are the responsibilities and job description for the Administrative Assistant - HR position at Budget, Division of?
The successful candidate should be able to work well both independently and as part of a team, have strong interpersonal skills, and the ability to manage competing priorities. Candidates should be comfortable learning information technology systems.
Responsibilities would include, but are not limited to:
- Review, interpret and advise principals of policies, rules, and regulations issued by OSC, Civil Service, DOB, etc.;
- Confirm that all payroll transactions are entered timely, accurately and prepared in accordance with applicable NYS laws, rules and regulations;
- Monitor and finalize payroll activities to ensure deadlines are met, this includes (but not limited to): all payroll closure activities - processing overtime, lost time, hourly timesheets, holiday pay and other miscellaneous payments; entering various payroll forms timely – direct deposit, tax forms, etc.;
- Review bi-weekly payroll processing, this includes (but not limited to) confirming paychecks, reviewing direct deposits and advising staff of potential issues;
- Track and execute annual payroll events;
- Prepare salary calculations as requested;
- Prepare informational payroll updates for agency distribution;
- Maintain and update information in several computer systems including the Statewide Financial System (SFS) and Statewide Learning Management System (SLMS); and
- Assist with various DOB Human Resource assignments and projects.
To be considered for this or future positions with the Budget Division, please complete the Online Employment Application at https://www.budget.ny.gov/resume/pages/landing_information.do and select “Administrative Assistant - HR” as the Title Applying For. Applications are held in the Division’s resume database for six months, after which candidates may reapply to be considered for future opportunities.
If you require assistance in applying for employment with the New York State Division of the Budget, or if you have any questions about working for the Division, please contact personnel@budget.ny.gov.