Office Manager

BuildASign aims to make it easy and affordable for people to share their message or tell their story with custom and personalized products. We relentlessly innovate and improve to provide customers with exceptional value and an experience that fosters a long-lasting relationship. The Austin, Texas-based organization has grown since the company’s inception in 2005 to include more than 350 employees. BuildASign also operates EasyCanvasPrints.com and AlliedShirts.com. We are passionate about attracting top talent that will relentlessly innovate and continue to help our double-digit revenue and profit growth trajectory.

Position Overview:

The Office Manager supports company operations by maintaining office systems and procedures across all facilities, maintaining relationships with vendors, and managing the Office Coordinators. 

Desired outcomes/Principal Duties:

• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement (provide seating arrangements, organize meeting rooms.)
• Work with the Director of C&C to manage and stay within budget for Breakroom & Snacks, Facilities and MFG Lunches, and Supply Ordering; including first aid kit and safety inventory.
• Build strong relationships with property management and vendors in order to keep a pleasant and productive environment.
• Build a strong relationship with Safety and Facilities Managers to create a cohesive work environment.
• Work with the Home Decor Team to plan and implement peak season incentive programs and decor.
• Plan and facilitate CPR Training, ensuring appropriate coverage for all locations and shifts in Austin.
• Responsible for the door and badge system, including oversight of creating/replacing employee badges.
• Work with the IT Security Team to ensure best security practices are implemented at each Austin location.
• Reception duties such as greeting and checking in visitors and assisting customers with pick up orders for the Office.
• Assist with company lunches, happy hours, catering, and company events as needed.
• Hands-on administrative assistant for all departments (ordering supplies, setting up new hire
  desks, etc.).
• Other miscellaneous office and facilities tasks, such as but not limited to, running errands, small repairs, furniture assembly, and data entry.

To be successful in this role one must demonstrate:

• Strong ability to manage, coach, and develop a team
• Detail-orientation and organization skills; ability to prioritize
• Warmth - be approachable
• Proactivity
• Creativity and strong problem solving skills
• Adaptability and flexibility
• Teamwork and ability to work well with others

Minimum Qualifications:

• 1 years of office coordinator or team lead experience, with a significant amount of time spent managing project, coordinating events, and facility maintenance
• Strong ability to prioritize and work under pressure in a fast-paced environment
• Great communication skills – you proactively provide status updates to key stakeholders and you gather the details necessary to complete a project

***This position requires you to be onsite