Office Administrator

Builden Partners seeks a strategic and proactive Office Administrator to manage financial operations, drive process improvement, support resource planning and handle day-to-day administration and office management. This role is pivotal to ensuring the efficiency of our business as we continue to grow and scale.

Builden is changing the way law firms think about marketing with unique offerings that put us on a tremendous growth trajectory as we support firms ranging from high-end boutiques to global law firms.

This role is currently 30 hours a week with the opportunity to grow into a full-time position. While the candidate will ideally be based in Chicago, a remote position would be considered for the right candidate.

Key Responsibilities:

Financial Management

• Oversee all financial operations, including AR/AP, revenue tracking and budget management
• Manage client contracts
• Develop and implement financial reports to improve productivity and profitability
• Advise on pricing and rate structures to ensure ongoing profitability and competitiveness
• Handle invoicing, billing, accounts payable and collections
  
  

Process Improvement and Management

• Continuously drive, improve and manage internal processes to meet the changing needs of our business
• Ensure team members follow these processes, and identify and address areas for improvement
• Anticipate bottlenecks, prioritize and execute projects, balance business needs with technical constraints and drive results
  
  

Resource Planning

• Lead resource planning and allocation to maximize team productivity
• Evaluate vendor proposals, negotiate with external partners and manage existing vendors
  
  

Recruiting and HR

• Maintain a pipeline of candidates and freelancers to enable quick and effective project execution
• Administer employment tests
• Conduct onboarding and training, offboarding and other HR needs
  
  

Employee and Benefits Administration

• Monitor employee time keeping and report on key metrics
• Manage payroll and administer benefits programs
• Maintain and update the Employee Handbook and internal policies as needed
• Coordinate the annual and mid-year performance review process
• Support team development through performance management and professional development
• Plan and execute company retreats and team-building activities
  
  

Operations Management

• Oversee day-to-day office management, including IT coordination, supply ordering, meeting logistics, client and team gifts, travel arrangements, etc
• Scheduling and facilitating meetings and events
• Own and execute ad hoc projects, partnering with leadership on strategic business initiatives as needed
  
  

The right candidate:

• Has strong organizational skills with the ability to manage multiple tasks and priorities
• Has a proven ability to drive efficiency and process improvement within a growing business
• Is detail-oriented with experience in financial reporting and office administration
• Enjoys problem-solving and balancing business needs with operational constraints
• Has experience in benefits administration and HR functions
• Thrives in a fast-paced environment and can work independently
  
  

Builden’s core values:

• Jump in with a great attitude
• Get things done
• Add value all the time
• Embrace growth
  
  

What you can expect of Builden:

• The chance to be involved in a fast-growing business
• The opportunity to work with a smart, committed and energetic team
• Competitive compensation, with benefits including healthcare and 401K
• Flexibility in a part-time role with potential for full-time growth
  
  

Interested candidates should send a resume and a cover letter that includes your favorite productivity tip tocareers@buildenpartners.com.

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