Purchasing Clerk

Description & Requirements

Being a part of the Cache Creek team comes with amazing benefits:

• Great Pay
• Opportunities to Grow
• Gas Discounts
• Dental Insurance
• Life Insurance
• Paid Time Off (PTO)
• Recognition Program
• Free meals in our Employee Dining Room 
• Weekly Paychecks
• Affordable Healthcare
• Medical Insurance
• Vision Care Insurance
• 401k Savings Plan
• Tuition Reimbursement
• Employee Discounts
• Direct Deposit

Summary

Performs a wide variety of clerical and purchasing support functions which include preparation, maintenance and processing of purchasing records, working directly with Buyers.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Coordinate and import vendor bids into the Purchasing Systems.
• Support Buyers with routine order entries as well as creating price comparison spreadsheets. 
• Research documents for Shipping and Receiving department such as tracking orders, packing lists, invoicing, product miss-ships and return authorizations. Expedite open orders as required.
• Support Inventory Control department with paperwork flow for the accounts payable process.
• Initiate and process new vendor requests for departments.
• Distribute W-9 forms and forward credit applications to Accounts Payable for approval.
• File, answer phones, process and distribute mail.
• Other duties may be assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience

High school diploma or general education degree (GED); or a minimum of one year related experience and/or training; or equivalent combination of education and experience. Knowledge of purchasing systems, basic computer skills utilizing Microsoft Windows, Word and Excel.  Familiar with the operation of a fax machine and calculator. Public contact experience resolving customer concerns both on the phone and in person.

Age Requirement

Must be at least 21 years of age.

Language Skills

Ability to read, analyze and interpret common quotes, packing lists and various purchasing documents. Ability to respond to common inquiries or complaints from departments. Ability to effectively present information to Buyers, Managers and Department Heads.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form.

Certificates, Licenses, Registrations

Cache Creek Casino Resort Tribal Gaming License.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without reasonable accommodations.

While performing the duties of this job, the employee is regularly required to stand, walk, sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel; reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job with or without reasonable accommodations.

While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions and moving mechanical parts and extreme cold (entering walk-in freezers, etc). The noise level in the work environment is usually moderate.