School Secretary and Assistant to the Head of School

California International School 2213 Sunset Blvd. Rocklin, CA 95765

Position: School Secretary and Assistant to the Head of School

Hours: 7:45-3:45 pm (half hour lunch) May require overtime for events

Pay: $22-$24 DOE

This is a year-round full time position.

MAIN JOB FUNCTION: To support Head of School with student recruitment, school promotion, student enrollment, family relationships and other tasks as assigned by the HOS.

Major Duties include but are not limited to:

Assist the HOS:

• Email contact with current and inquiring families as directed by the HOS to set tour appointments.
• Place orders and manage receipts and reporting to the finance department
• Support with special events (open houses, school events)
• Yearbook Parent Group Oversight
• Manage school calendar and schedule school events
• Manage the school announcement updates on the family webpage
• Emergency procedure management
• Assist Head of School as needed by managing her calendar, setting appointments, screening concerns.
• Ensure that our volunteers are screened, and all paperwork is up to date (manage sterling volunteers)
• Place hiring ads and assist the head of school by screening potential applicants and set appointments.
• Assist the head of school and the HR department in the onboarding process.
• Create and maintain all staff files.
• Along with the HOS, ensure that the morning drop off and afternoon pick up lines are set up and run smoothly.

Registrar:

• Oversee the application, registration, and enrollment process.
• Ensure that new families are guided through the application and registration process by following the workflow chart to ensure successful completion of the enrollment process.
• Work with the Financial Coordinator to ensure that all fees are collected during the application, reregistration, and new registration process.

Family Relationships:

• In collaboration with the HOS assist families when they have needs
• Assist families in navigating the enrollment process.

Office Support:

• Help current and inquiring families in the office as needed.
• Assist visitors as needed.

Website Management

• Small website updates and work with company for larger updates.

Payroll Support

• Ensure that employees have clocked in and out correctly.
• Fix time punches that are incorrect
• Have Employees sign their timecards.
• The Finance Department oversees payroll, but the secretary assists in answering questions and gathering information as needed.

Education:

o BS or BA Degree (Preferred)

Experience and Expertise:

o A minimum of two years in an administrative support or leadership position (preferred)

o Experience working in an elementary school setting (preferred)

o Ability to work effectively and oversee the front office procedures and policies

o Up to date with current Professional Development

o Ability to work with many types of personalities.

o Excellent oral and written communication skills

· Employment Requirements:

o Must pass a pre-employment background check including reference checks, criminal background checks, previous employment verification and proof of legal authorization to work in the United States.

· Physical Demands and Work Environment:

o The physical demands and work environment are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

o The employee is regularly required to stand, hear, talk, walk, sit, use hands, fingers and arms to supervise, instruct and work with materials.

o The employee is occasionally required to climb, stoop, kneel, crouch or crawl.

o The employee with lift and move up to 50 pounds, stand on a later and hand bulletin board materials around the classroom.

o Employees are required to have adequate vision in order to supervise groups of students.

o Employees are required to move throughout the building and play yards and stand for many hours on their feet.

o Employees are required to supervise groups of students on site and off site on field trips.

o Employees are required to handle all emergencies, oversee student health and safety and respond quickly when needed.

o Employees must be able to exercise good judgement and summon help as needed.

o Employees are required to be fully present each day.

o Employees may be required to work afterhours for staff meeting, open houses, special events and showcases during the evening or on a Saturday.

o Employees are required to be present for parent meetings and staff development opportunities.

· Competencies:

o Effective Oral and Written Communication

o Self-Motivated Organized and possess superior prioritization skills

o Ability to Build Relationships with Key Stakeholders

o Ability to Execute CIS Mission and Vision

o Collaborative and Energetic

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift

Ability to commute/relocate:

• Rocklin, CA 95765: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What experience have you had working around elementary children?

Experience:

• Google Suite: 1 year (Preferred)

Shift availability:

• Day Shift (Preferred)

Work Location: In person

Salary : $22 - $24