Human Resources Specialist - HR Data/Information Systems

Position Category: Staff (Non-Exempt)
FLSA: Non-exempt
FTE: 1.0
Location: Thousand Oaks

University Background:
The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each persons dignity.

Basic Function:
Reporting to theTalent Acquisition & HR Operations Manager, perform varied and complex clerical and technical functions in support of the daily operations of the Human Resources Department. The position is primarily responsible for providing technical support and maintenance of the Human Resources Information Systems (HRIS) to include applicant tracking, positions, onboarding, employee data, compensation, benefits and other HR/Payroll functions to ensure data integrity and accurate processing and reporting of HR data. The position is also responsible for general human resources administration; maintaining human resources records, files and databases; and ensuring that personnel functions conform to all applicable regulatory requirements.

Representative Duties:
Provides technical support and maintenance of the Human Resources Information Systems (HRIS), including the applicant tracking system and the human resources database management system to ensure data integrity and accurate processing and reporting of HR data; perform data integrity audits; establishes and maintains all positions within the system; troubleshoots and resolves HRIS issues; generates reports; serves as a technical liaison between information technology, human resources, payroll and software vendors. E
Maintains, updates and ensures data integrity and accurate processing and reporting of HR and Payroll data in Colleague and eMAP promptly; performs data integrity audits. E
Provides data entry support for employee personnel actions and supporting documents. E
Coordinates communications with other employees, departments, administrators, applicants, and the public for the purpose of providing information and assistance concerning employment, procedures, personnel records, and related legal requirements. E
Administers and coordinates a wide variety of Human Resources policies and programs for the purpose of conforming to relevant policies, procedures, and laws. E
Develops and maintains a variety of records, logs, files and databases; maintains strict confidentiality of personnel information and works with discretion. E
Responds to written and verbal inquiries from a variety of internal and external sources for the purpose of resolving problems, providing information and/or referring to appropriate personnel and/or identifying the relevant issues, and recommending or implementing a remediation plan. E
Streamlines and maintains the Universitys Org-charts; works with divisions to make sure the org-charts are up to date and accurate.
Researches, compiles and prepares information to prepare reports and to ensure accuracy and completeness of information. E
Attends and participates in meetings; serves as a departmental representative for meetings and events.
Assists in special projects; coordinates and monitors progress of various departmental projects.
Performs other duties as assigned.

E=Essential duties

Knowledge Of:
University rules, policies and procedures.
Departmental rules, policies and procedures.
Methods, practices, terminology and procedures used in human resources administration.
Applicable federal and state laws related to employment and human resources.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Proper business correspondence and telephone techniques.
Basic research techniques.
Principles of modern office practices, procedures, and equipment.
Database systems, such as Ellucian Colleague and Informer.
Applicant tracking systems.
Basic budgeting practices regarding monitoring and control.
Compensation programs, practices and benefits plan(s) administration.
Record-keeping methods and techniques.

Ability To:
Perform complex or varied tasks.
Interpret and apply rules, regulations, policies, and procedures.
Handle multiple, concurrent tasks and meet deadlines.
Think critically and resolve issues or problems.
Exercise sound judgment.
Perform basic arithmetic calculations.
Attend to details to ensure accuracy.
Effectively communicate, in both oral and written forms.
Effectively manage working/interpersonal relationships with tact, clarity and courtesy with students, faculty, staff, the public and other constituencies.
Provide strong service orientation in a professional manner.
Answer telephones and greet the public courteously.
Maintain strict confidentiality with discretion.
Work independently and as part of a team.
Understand written and verbal instructions to complete assigned tasks.
Plan and organize priorities to complete assignments/projects in a timely manner.
Coordinate the maintenance of a variety of records and files.
Assemble, organize and prepare data for records and reports.
Develop detailed and complex tracking mechanisms using Microsoft Office.
Maintain current knowledge of applicable federal and state laws related to employment and human resources.
Operate a computer and assigned office equipment, including the use of software programs.

Minimum Qualifications:
Any combination equivalent to: bachelors degree in business administration, human resources, or related field and three (3) years of progressively responsible human resources experience including maintaining a fully integrated Human Resources Information System

Preferred Qualifications:
Human resources experience in a higher education setting.
Experience with Ellucian Colleague.
Experience with electronic applicant tracking systems

Licenses and Other Requirements:
None

Physical Abilities:
Working Environment:
Office environment with frequent interruptions.

Posting Number: Staff002002022

Number of Vacancies:
Desired Start Date: 01/03/2023

Position End Date:
Open Date: 11/28/2022
Close Date: 12/11/2022
Open Until Filled: No

Application Procedure/Special Instructions:
To apply, visit https://careers.callutheran.edu/postings/10226

California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and Universitys policies, procedures, and processes.

Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.

jeid-32ddb3a1b693c74298f0a37de5809d18