What are the responsibilities and job description for the Assistant Manager position at Capstone Properties, LLC?
Description
The primary responsibility of the Assistant Manager, under the direct supervision of the Property Manager, is to contribute towards the overall management of the community. This position is responsible for: fiscal monitoring, program development and implementation, co-supervision of staff, staff development, staff contact, enforcement of rules and regulations, reporting, assignments, leasing plan implementation, rent collection, data entry, and office co-management. In addition, the Assistant Manager is responsible for overseeing all clerical tasks associated with assignments, accounts receivable and charges to resident accounts under the direct supervision of the Property Manager.
PRIMARY DUTIES AND RESPONSIBILITIES include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by the supervisory personnel.
- The Assistant Manager supports the general management and administrative operations of the facility, co-supervises staff, and participates heavily in staff selection, training and evaluation and policy enforcement
- In conjunction with the Property Manager, assists in the establishment of the goals and objective for the site
- Assists in hiring, training and evaluation of the site staff
- Collect rent, and issue a receipt for payment
- Coordinate data entry of receipts and charges to tenant accounts
- Coordinate all mailings to residents, such as contracts, arrival information, cancellation, reminders, collection notices etc.
- Oversee computer operation as related to Corporate Office
- Coordinate the daily deposits of accounts receivable with the Manager.
- Including completion of daily deposits and batch work
- Provide accurate records with regards to past due accounts and assist in the collection of past due accounts
- Work with the Manager to notify residents and Guarantors of any past due accounts
- Update occupancy reports as needed
- Notify Corporate Office of any change in occupancy or assignments
- General filing and office duties
- Monitor employee time sheets for accuracy
- Receive and distribute Interoffice and US mail
- Maintain inventory of office supplies
- Receive and distribute maintenance requests
- Maintain an accurate key inventory, recording keys as they are signed out and returned
- Maintain log to document vendors working within the complex
- Track all lockouts and process charges for all lock changes and lost keys
- Other duties assigned by Manager
Requirements
PREFERRED QUALIFICATIONS
- College graduate with two to three years’ experience in office procedures and data entry
- Working knowledge of MS Office programs to include Excel, Word and Outlook
- One to three years full-time experience in property management and/or student housing
To perform this job successfully, an individual must be able to perform each primary job duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary functions.
