Mailroom Specialist

Myers and Stauffer LC is a certified public accounting and health care reimbursement consulting firm, specializing in audit, accounting, data management and consulting services to government-sponsored health care programs (primarily state Medicaid agencies, and the federal Center for Medicare & Medicaid Services). We have 45 years of experience assisting our government clients with complex health care reimbursement and provider compliance issues, operate 20 offices and have over 900 associates nationwide.

At Myers and Stauffer, you will have a career that is rewarding while also supporting our state and federal government healthcare clients that focus on those in need. We are committed to providing our employees with professional growth and development opportunities, a diverse, dynamic, challenging work environment, and a strong and visionary leadership team. 

What We Offer: 

• Health, Dental, and Vision insurance along with other competitive employee benefits
• Vacation time, sick time, paid holidays, and two floating holidays
• Paid Parental Leave and available support resources
• 401K with company matching for eligible employees
• Tuition reimbursement, referral bonuses, paid volunteer community service time, mentor program, and a variety of other employee programs and perks
• A combination of technical and leadership development training at each career milestone
• Up to six counseling sessions per year for eligible employees through our Employee Assistance Program

The Mailroom Specialist will provide office-wide support for multiple departments primarily by processing outbound/incoming mail and outbound/incoming shipping. This person will have the opportunity to provide administrative support throughout the office as needed.

Essential Functions

• Perform general office duties such as scanning/copying documents and preparing mailings
• Deliver all mail and UPS to designated pickup location daily
• Staying up to date with mailroom equipment such as ordering supplies, maintaining printers, software updates, and mail project codes
• Making sure supplies are being tracked, unpacked, and organized in the mailroom
• Keep track of visitor logs and badges for delivery vendors 
• Communicate with vendors on deliveries
• Send end of month postage reports                                                                                                     
• Must be able to lift up to 20 lbs.
• Prepare various documents which may include reports, memos, letters, responses to correspondence, surveys, spreadsheets and presentations
• Maintain security of and confidentiality of all protected health information
• Additional administrative responsibilities as assigned

Requirements:

• High School diploma or GED required; Bachelor's degree preferred in addition to 2 years of office experience
• 3 years’ experience in office environment 
• Basic knowledge with Microsoft Office
• Experience in a mailroom in an office environment preferred
• Possess strong data entry and typing skills
• Be well organized with a high degree of accuracy and attention to detail
• Experience working with Microsoft Office (Word and Excel specifically)
• Possess ability to quality review own work
• Possess problem solving skills
• Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally
• Must be a team player who works well with a group
• Strong customer service skills

The Team: 
Myers and Stauffer takes pride in the welcoming and collaborative culture we have throughout our offices. For this position, the employee will report to one of our Managers or Senior Managers on the Cost Report/DSH engagement team. 

Work Style: 
Our general business hours are Monday through Friday 8am-5pm, but can vary based on business needs. Dependent on performance, our in-office associates are eligible for a hybrid work schedule after their initial 90-day training period. As a company, we are always willing to discuss potential flexibility that an employee may need to better suit their work-life wellbeing. 

Typical Interview Process: 

• Phone Screen with a Recruiter
• In person or remote interview with the hiring manager & team
• Hiring decision and job offer

We understand that changing or learning a new industry can discourage strong candidates from applying. Myers and Stauffer is committed to investing in your career development and providing the necessary resources to help you succeed. Please do not hesitate to apply, as you may be the right fit for this position or another position we have open.