What are the responsibilities and job description for the Project Coordinator position at CCI Systems, Inc.?
Why CCI? CCI Systems, Inc. is an Employee-Owned Telecommunications Company based in Iron Mountain, MI with 60 years of industry knowledge and experience. Our outstanding team-based work culture and environment has allowed us to grow, develop, and retain long-term employees. We offer a comprehensive benefits package, competitive pay, flexibility, paid on the job training, overtime, professional development, and inspire you to be bold, yet accountable. We value our employees’ hard work and determination and REWARD results all while having fun!
Our mission is to make life better by connecting people through innovative communication systems.
CCI Engineering Services is seeking a Project Coordinator to ensure all Subcontractor and in-house workflow is staying on task, to include work assignments, issuance of addendums, quality control, and invoice approval within the assigned area of a project. The ideal candidate will possess top notch time management skills; will be able to work in a fast-paced environment and have a very high attention to accuracy in the details; will be able to deliver top-notch service to our Customer, as well as collaborate with our Engineering Services Leadership team.
Duties & Responsibilities:
Set up new projects in QuickBase.- Assign and monitor new jobs for a specific region(s).
- Receive fielding documentation and upload to correct locations on the server.
- Review and send completed designs to customer(s).
- Monitor and release the project flow schedule to the customer and management team weekly.
- Release and monitor new design jobs to subcontractors.
- Communicate with Project Manager regarding projects, quality control (QC), turnaround times and other aspects of the project.
- Subcontractor management to include: ensuring weekly production reports are turned in, monitoring production and work quality on a daily basis.
- Provide all necessary job information to subcontractors.
- Ensure subcontractor work is QC’d by CCI.
- Ensure that QC corrections are completed by subcontractor, along with any other QC feedback as necessary.
- Ensure signed addendums are received prior to work starting.
- Create queries and pivot tables to compile data for tracking purposes.
- Review invoice backups to ensure they are correct and ready to be invoiced.
- Create and share weekly meeting notes.
- Compiling reports for distribution to management.
- Conduct weekly conference calls with subcontractors as required & maintain up to date minutes of all calls and distribute weekly to all participants.
- Ensure delivery of final product to customer.
- Perform other related duties as assigned by the Program or Project Manager.
Requirements:
Associate’s Degree in Business Administration or similar field of study; high school diploma or equivalent required.- 2-3 years’ experience in supervision or related field.
- The uses of analytical and observational skills, which demonstrate an ability to, plan projects, review/recommend technical specifications, coordinate staffing needs, communicate, and manage all aspects of a project.
- Must be able to handle subcontractor issues and concerns effectively and in a timely manner.
- Exceptional professional communication skills - both written and verbal.
- Proficient knowledge of the Microsoft Office including Excel, Word and PowerPoint as well as Internet. Must be able to insert pivot tables in Excel.
- Well-organized with an ability to work confidently in a high-pressure/high-energy environment.
- Ability to take initiative, make decisions and handle various tasks simultaneously while working efficiently, effectively, and independently under minimal supervision.
- Must be willing to learn new product lines and technologies to serve the departmental needs and goals.
Shift is Monday - Friday, between the hours of 7:00 AM - 5:00 PM CST. Must have flexibility and willingness to work outside normal business hours as needed.