payroll specialist

Job Description

SUMMARY

To perform this job successfully, an individual must have advanced knowledge of HR and payroll practices and be able to perform each essential duty satisfactorily. Under the direction of the Director of Human Resources, process payroll for Company employees at all locations and provide all related reports and documents. Provide support to the Human Resources department in all phases of human resource activity. Must demonstrate professionalism, discretion, confidentiality, exceptional attention to detail, and a strong understanding of payroll laws and regulations. The ability to multitask and deliver superior customer service is essential.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure timely and accurate weekly payroll for all employees at all locations including California, Colorado, and Texas.
• Process final check, payroll adjustments, garnishments and off-cycle incentive payouts.
• Process payroll transactions, including stop payments and direct deposits.
• Audit and review employee and payroll transactions, including employee changes, and special payments for accuracy and proper approvals.
• Prepare and distribute payroll reports to Management and Accounting.
• Research and resolve payroll related issues.
• Maintain employee files.
• Coordinate efforts between payroll, human resources, and other departments to ensure proper flow and maintenance of employee data.
• Provide documentation including reports to internal/external auditors.
• Maintain accurate census information and employee data integrity.
• Year-end reporting and processing of W-2s and tax reports.
• Complete verifications of employment.
• Process unemployment and state benefits claims.
• Create and update payroll SOPs and procedures.
• Respond to state and federal reporting requirements/requests.
• Submit and track annual reporting including EEO, 5500, and 941.
• Ensure compliance with IRS rules, State and Federal tax deduction regulations.
• Communicate payroll policies, changes and updates to employees and HR.
• Special projects as required.

Back up for benefits administration:

• Weekly benefits administration such as 401k, section125 plan.
• COBRA administration.
• Process monthly payments to benefit providers.
• Create carrier connections with third party vendors.
• Support open enrollment efforts.

EDUCATION AND/OR EXPERIENCE, CERTIFICATIONS, REGISTRATIONS

• Educational experience requires at minimum a high school diploma.
• 2 to 3 years of payroll experience.
• Associate degree, bachelor's degree, and/or APA Certified preferred.
• Proficiency in Excel.

SKILLS

Language: Ability to communicate effectively verbally and in writing. Ability to interact with employees and vendors in a professional manner.

Computer: Proficient knowledge of HRIS systems, ADP, intermediate knowledge in Microsoft Office suite.

Reasoning: Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division. Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

Other: Attention to detail and organizational skills are necessary. Must demonstrate ability to work cooperatively and collaboratively as part of the HR team.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to talk and listen. The employee frequently is required to use hands or fingers, handle or feel objects. The employee is required to sit frequently and occasionally required to stand and walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The noise level in the work environment is usually low to moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.