Records Coordinator
Job Posting for Records Coordinator at Center for Developmentally Disabled
RECORDS COORDINATOR
Center for Developmentally Disabled (CDD) is a private, not-for-profit corporation founded in 1972 serving adults and children with developmental and intellectual disabilities within the greater Kansas City, MO area. CDD provides residential care services, employment services, day habilitation to adults, and a private school for students who are referred through the Kansas City Missouri area.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristics protected by law
Classification: Non-Exempt
Reports to: Human Resources Manager
JOB DESCRIPTION
Summary/Objective
The Records Coordinator will organize and create file management systems to assist various departments within the organization with retrieval, organization and data protection.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
- File all paperwork as needed for the human resource department;
- Sort all papers alphabetically and according to content, dates, significance that are to be filed electronically;
- Create electronic personnel files for all new employees;
- Responsible for maintaining personnel files according to ADA specifications.
- Ensure electronic documents are stored in designated systems according to best practices;
- Enter paperwork into an electronic system either by data entry or by using optical scanners
- Handle all requests to access files;
- Follow policies and confidentiality dictations to safeguard data and information;
- Assist with answering phone when receptionist is unavailable using good judgment to prioritize the distribution of messages in a timely manner;
- Partners with the Recruiters to ensure required documentation is filed during onboarding;
- Supports training program to track completed training of all staff in the electronic files and the HRIS;
- Works with supervisory team to ensure that training checklists are received and filed;
- Responsible for organizing personnel records for audits or in preparation of accreditations such as CARF;
- Ensures day to day that documents meet standards of the agency according to organizations that provide oversight of the CDD or per state and federal laws;
Competencies
- Professionalism and ethics
- Thoroughness
- Time management
- Problem solving
- Interpersonal skills
- Planning/Organizing
- Quality control
- Team oriented
- Discrete with confidential information
- Exemplify the desired culture and philosophies of the organization.
- Ability to navigate web-based computer programs and have proficient typing skills
- Able to work independently and be self-motivated
Supervisory Responsibility
None
Work Environment
This job operates in a professional office environment and home-like atmosphere. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands and fingers, handle, feel or lift; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies up to 20 pounds.
Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are: Monday through Friday 8:30am to 5:00pm.
Travel
Travel may be required within Jackson County and possible travel outside the metropolitan area as needed.
Required Education and Experience
- Very good knowledge of MS Office to include Word, Excel, and PowerPoint
- Good knowledge of office equipment such as photocopier, scanner etc.
- Good command of English both oral and written
- Dependable with a respect to confidentiality and policies
- Excellent organizational skills
- Great attention to detail
- High school degree or equivalent
Preferred Education and Experience
- Associates degree
- 3-5 years related experience
Additional Eligibility Qualifications
- None
Other Duties
Please note this job description is not designated to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Salary.com Estimation for Records Coordinator in Kansas, MO
$46,500 to $60,880
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Job openings at Center for Developmentally Disabled
Center for Developmentally Disabled
Kansas, MO
Full Time
Center for Developmentally Disabled
Kansas, MO
Full Time
Center for Developmentally Disabled
Kansas, MO
Full Time
Center for Developmentally Disabled
Kansas, MO
Full Time
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