Payroll/Human Resources Coordinator

Are you looking for a great job working for a great company in Napa? Central Valley, one of the North Bay’s largest lumber providers and Best Places to Work, is on the hunt for a Payroll and HRIS Supervisor to implement the daily operations in Human Resources.

The successful candidate will thrive on accuracy and analytics to drive excellence in payroll and reporting. Excellent follow through, written and verbal skills will assist in problem solving business issues with employees at all levels and HR-related software and databases.

The Human Resources team works hard, makes an impact in the business, and has fun making things happen Monday thru Friday. Hours are flexible, however absolute availability on payroll weeks is required.

SUMMARY:

Support two important components of Central Valley’s business: 1: All aspects of the company’s bi-weekly payroll processing, compliance support, audits, and journal entries and reconciliation of accounts related to payroll, and 2. Support the Human Resources departments communications, processes, employee data, support system upgrades/integrations, data integrity, and reporting.

DUTIES & RESONSIBILITIES:

PAYROLL

· Prepares and processes biweekly payroll:

o Input all payroll changes, not missing data and clarify issues

o Ensure accuracy of approved timesheets and monthly commission/incentive payments

o Track and deduct all garnishments and other special payroll deductions

• Calculate new hire pay, termination pay, and any required adjustment to normal pay

o Verify all payroll changes made for each pay cycle, ensuring employee changes are entered correctly and made on a timely basis and provide supporting documentation to Controller

• Processes manual checks to meet business needs, such as; commissions, incentives, terminations and payroll discrepancies and/or stop payment and check reissues for lost or stolen payroll checks
• Administers electronic timekeeping and trains others as needed

· Compiles and enters non-cash payments twice a year to ensure annual earnings are accurately reported for all employees.

· Completes month end payroll journal entries.

· Ensures HR related systems are compliant with data protection and employee privacy requirements.

HR Department Coordinator

· Administers HR-related processes through Paylocity.

· Prepare reports ensuring employee data accuracy.

· Manages communication calendar and other HR communications.

· Manages office needs such as mail, filing, etc.

· Partners with team and across function to:

o Partner with the business and employees to answer questions and concerns, such as unemployment, timecard reporting, paystubs, W-2’s, etc.

o Partner with business and Human Resources to automate processes to eliminate paper transactions.

o Design end-user friendly processes, guidelines, and documentation.

SUCCESS FACTORS: You will excel in this position if you possess:

· Excellent analytical and process skills with Payroll and HRIS

· High proficiency in Microsoft Office Word, Excel and Outlook

· Escalate issues and recommends solutions without hesitation

· Excel in problem solving/judgment skills

· Possess a high level of attention to detail and accuracy

· Strong organizational skills combined with the ability to work under pressure to handle and prioritize multiple tasks and meet agreed deadlines

· Knowledge of wage and hour laws

VALUES

· Bias for action/urgency

· Accuracy or information and integrity of data – fact focused over story telling

· Possess high level of integrity regarding confidentiality and discretion

· Communicates with all levels of organization with clarity and respect

· Relates to business – has a sense of empathy – balanced with a get it done attitude

REQUIREMENTS:

· Bachelor’s degree in Human Resource Management, Degree in Business Administration/Finance, or equivalent training and education beyond high school.

· 3-5 years’ practical experience with payroll processing required. Multi-location preferred.

Bi-lingual (English and Spanish) desired; not required

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• payroll processing: 3 years (Required)

Work Location: One location