What are the responsibilities and job description for the Secretary position at Cetechs?
Secretary
Secretary has oversight of the copy center operation, conference room reservation, and setup for the bureau(s).
Duties and Responsibilities
· Provide conference room reservation/setup which includes coordinating the reservations, oversight, and setup of 5 conference rooms.
· Review each reservation carefully to ensure there are no conflicts or double bookings.
· Prior to the event, the room must be setup accordingly, and approved by the program office point of contact.
· Setup includes both the arrangement and dismantling of furniture (i.e., tables, chairs, podiums, flip charts, etc.).
· Ensure all equipment in the copy center is always in good working condition.
· Handle the AV requirements, and when needed contact the IT Help Desk for assistance in advance of the event.
· Shred proprietary data and notify the program office point of contact via email once completed.
· Must be capable of lifting a minimum of 50 pounds and able to push a mail cart or hand truck
Equipment Operation Requirements:
1) Two General Binding Corporation (GBC) Electric Binding Machines.
2) Two GBC Electric Punch Machines.
3) Two Digital High-Volume Copiers (with a sorter and a heavy-duty stapler).
4) Cummins-Allison CA 1406 Heavy Duty Shredder.
Work includes but is not limited to the following:
o One-sided and two-sided copying,
o Transparencies, volume material, bound material, shredding of proprietary data,
o Folding, trimming, laminating, stapling, inserting slip sheets and attaching cover stock to printed materials.
Qualifications
· Must have High School Diploma/GED
· 2 years' experience as secretary is preferred
Schedule
Monday - Friday: 7:30 AM- 4:30 PM
Salary : $27,200 - $34,500
