Medical Office Manager

• The Center Operations Manager in collaboration with the Center Director (CD) or Center Executive Director (CED) is responsible for center operations, including production, quality compliance, Finance, HR and IT. The incumbent in this role will have primary responsibility for day-to-day center operations, including direct supervision of employees. He/She is accountable for ensuring the needs of the center, as well as, its physicians, clinicians, care teams, patients and visitors are met.

Hiring Requirements

• DUTIES/RESPONSIBILITIES:
• In collaboration with Center Manager (CM) or Center General Manager (CGM):
• KNOWLEDGE, SKILLS AND ABILITIES:
• In support of the Center Director (CD) or Center Executive Director (CED), maintains center operations production goals, monitors net yields and implements improvement plans as required.
• Manages and maintains operational records. Consistently meets and/or exceeds daily, weekly and monthly deadlines.
• Independently determines center labor usage to meet business needs. Supports meeting the established center production goals.
• Ensures efficient patient flow throughout the center. Identifies problem areas and implements corrective action as needed.
• In absence of CD/CED responsible for all aspects of financial oversight. Responsible for center production goals.
• Ensures financial targets are met and adheres to cash management, financial reporting, and other financial responsibilities.
• Supports the center philosophy of continuous improvement. Collects and analyzes data to maintain and improve center quality, efficiency and profitability. Implements effective corrective action plans when appropriate.
• Works with market leadership to develop effective corrective action plans to address any areas of deficiency noted during audits.
• Follows all HSE and OSHA policies and procedures. Ensures the center and all employees comply with OSHA regulations and training. Completes all OSHA record keeping and reporting requirements.
• Manages all inventories to optimum levels by maximizing efficiencies and customer service levels and minimizing investment.
• Ensures compliance with all company procedures and applicable federal, state and local regulations. Proficient in all staff tasks and duties at a level adequate for training and critiquing employees in the performance of those tasks and duties.
• Maintains clean efficient work environment, and ensures center has sufficient operating supplies and forms. Conducts routine internal procedures and documentation audits.
• Performs other duties as assigned and modified at manager’s discretion.
• Strong business acumen and acuity
• Good knowledge and understanding of general Operations standards, functions, methods, techniques, practices, processes and procedures
• Understanding of regulatory standards, various local, state and federal laws that apply to the business and where to find information on standards and interpretations
• Excellent critical reasoning, decision-making, and problem-solving skills to analyze situations, determine risks, and find solutions to prevent future issues and resolve recurring defects
• Strong organizational skills and attention to details to handle multiple tasks, short deadlines, frequent interruptions, and shifting priorities in support of changing company objectives
• Strong leadership, training, written and verbal communication, and interpersonal and presentation skills to drive results
• Proven skills in budgeting and fiscal management preferred
• Intermediate working knowledge of Microsoft Office Suite products including Excel, Word, PowerPoint and Outlook, plus a variety of other word-processing, spreadsheet, database, e-mail and presentation software
• Ability and willingness to travel between local centers, regionally and nationwide up to of the time
• Spoken and written fluency in English
• This position requires use and exercise of independent judgment

• EDUCATION AND EXPERIENCE CRITERIA:
• BA/BS degree in Healthcare Administration, Business Administration, a Biological Science program or a closely related discipline required OR additional experience above the minimum may be considered in lieu of the required education on a year-for-year basis required
• A minimum of 5 years of related work experience in a medical clinic, hospital setting, or similar environment required
• A minimum of 3 years supervisory/managerial experience in a medical clinic, hospital setting, or similarly regulated environment required

Job Type: Full-time

Pay: From $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Cleveland, OH: Relocate before starting work (Required)

Work Location: In person