Facilities Assistant

Day in the Life of a Facilities Assistant:

Coordinates office operations for Facilities department including managing the front desk phone and contractor check-ins, invoice tracking, computer data management, running reports for operations, utilities, and organization of regulatory compliance documentation.  Works under direction of the Administrator of Facilities or, in their absence, the Facilities Manager.

Why work at Cheyenne Regional? 

• 403(b) with 4% employer match 

• ANCC Magnet Hospital 

• 21 PTO days per year (increases with tenure) 

• Education Assistance Program 

• Employee Sponsored Wellness Program 

• Employee Assistance Program  

• Loan Forgiveness Eligible

Here's what you will be doing:

• Provides administrative assistance to Administrator of Facilities and supports all leaders reporting to the Administrator.

• Answers the facilities front desk phone and helps coordinate and communicate requests for work which include dispatching technicians to the job site.

• Coordinates all aspects of vendor visits, including check-in and check-out and receiving work completion reports.

• Tracks, codes, and submits invoices from day to day operating costs, including vendor and material invoices, service agreements, and small facilities projects.

• Manages the work order system and other data, hardware/software systems related to the department’s operation, including user management, running work order reports, and dispatching work orders to teams. 

• Assists technicians with coordination of repairs and preventative maintenance schedule and documentation.

• Manages documentation related to regulatory compliance, ensuring appropriate documentation is completed and tracked/filed. 

• Assists Administrator with schedule management, purchase order requests, vendor coordination, and tracking quotes. 

• Takes minutes and participates in meetings as needed.

• Assists in training, orientation, and scheduling of Facilities employees, including maintaining the facilities schedule with direction from Facilities Manager.

• Submits ideas on continuous quality improvement to help maintain facilities daily operations and participates in departmental LEAN efforts.

Desired skills:

• Proficient with MS Office, Outlook, Excel and Internet Explorer

• Excellent organization skills and attention to detail

• Ability to work independently and use sound judgement

• Ability to handle multiple tasks simultaneously

• Proficient with standard office equipment

• Ability to learn computerized maintenance management systems

Here’s what you will need:

• High school diploma (or Equivalent Certificate form an accredited program)

• Valid USA driver’s license 

• Must have clean driving record that follows Cheyenne Regional Medical Center’s driving guidelines 

Nice to have:

• Associate’s degree or higher

About Cheyenne Regional:

Cheyenne Regional Medical Center was founded in 1867 as a tent hospital by the Union Pacific Railroad to treat workers injured while building the transcontinental railroad. Today, we are the largest hospital in the state of Wyoming, employing over 2,000 people, and treating over 350,000 patients from southeastern Wyoming, western Nebraska, and northern Colorado. We pride ourselves on patient and employee experience by living our core values of Integrity, Caring, Compassion, Respect, Service, Teamwork and Excellence to I.N.S.P.I.R.E. great health. 

Our team makes a difference every day by providing trusted healthcare expertise through a passionate and I.N.S.P.I.R.E.(ing) approach with a personal touch. By living our values, we aim to achieve our goal of becoming a 5-star rated hospital, providing critical support and resources to our community and the greater region we serve. If you are eager to make a difference and passionate about healthcare, we encourage you to apply today!