HR Assistant

The HR Assistant is the customer service diplomat responsible for maintaining and supporting various Human Resource functions and activities. These functions are conducted in a professional, confidential, accurate, and customer focused fashion. Duties include but are not limited to: clerical duties, processing various HR transactions, hands on employee and leader support; and HR data report generation and submission.

• Provide administrative support to the HR Department.
• Serve as primary switchboard operator, addressing and redirecting incoming calls as necessary.
• Oversee records retention by creating, dispatching, and filing employment documents and maintaining personnel files according to all relevant standards.
• Assist in ensuring compliance with rules, regulations, policies, and procedures by tracking various human resources data, including but not limited to licenses, certifications, termination dates, performance evaluations, and employment authorization.
• Serve as a liaison between human resources and staff by answering payroll and benefits questions and providing services within scope.
• Assist with New Employee Orientation and manage the process.
• Promote security by issuing and revoking badge access according to predetermined rules.
• Provide support to prepare for government and regulatory agency audits to ensure compliance.
• Support timely and accurate payroll processing by entering payroll data and time edits and driving timelines.
• Contribute to employee engagement through participation in human resources initiatives and activities including years of service awards, exit interviews, and Performance Culture Assessment
• Support and contribute to department goals and metrics.
• Other duties as assigned.

• High school diploma or GED, Metropolitan Test or equivalent, plus successful completion of commercial /secretarial or computer-word processing courses or experience equivalent.

• Three (3) years progressively more responsible experience in a secretarial or administrative assistant role requiring a broad range of experience. Medical or human resources environment preferred.

• Strong organization and communication skills, high attention to detail, professional appearance and conduct

• Must be able to communicate effectively in written and spoken English.

• Must be proficient with computers and computer applications used in healthcare HR.

• Must possess the ability to utilize sound judgment and to work under pressure.

• Maturity, good judgment, dependability, tact, diplomacy, a good attitude, treating all individuals with respect and fairness, and the ability to maintain confidentiality are essential.