What are the responsibilities and job description for the Residency/Fellowship Program Coordinator I- CHI position at CHI - UTHealth Houston Careers?
UTHealth Houston Children’s Heart Institute (CHI) is an international leader in caring for children with cardiac conditions, advancing research in congenital heart defects and pediatric heart failure, and training the next generation of specialists who will provide lifesaving care to patients. This Residency & Fellowship Coordinator I position will report directly to the Sr. Residency and Fellowship Coordinator to support the following fellowship programs:
- Pediatric Cardiology
- Pediatric Cardiology-Advanced Imaging
- Pediatric Cardiac Critical Care
- Any future CHI fellowship programs
Position Summary:
Coordinates the academic, operational, and financial activities of the residency program; assists in the development of program educational and administrative goals and objectives; develops the mapping of the residency program structure; and provides sound guidance and advice on other pertinent residency program issues.
Position Key Accountabilities:
- Provides administrative oversight for all residency and fellowship related items, but not limited to, the following: handling inquiries, sorting correspondence, setting up folders, maintaining residency program files in accordance with records retention schedules, assisting in requests for verification of residency training, and maintaining calendar of applicant appointments and meetings.
- Ensures compliance with departmental policies and procedures and also ensures compliance with all residency/fellowship program requirements. This includes, but is not limited to submitting duty hour reports to the GME Office, collecting and tracking evaluations of the residents, faculty and program, and ensuring compliance regarding any house staff moonlighting or other professional activities outside the scope of the program.
- Manages schedules and resident attendance for all required educational activities, including conferences and other didactic experiences. Maintains the residency curriculum, including competency-based goals and objectives for each assignment and each level of training. Creates and edits departmental residency training manual.
- Oversees all aspects of the resident/fellow recruitment process including scheduling interview dates, corresponding with potential applicants, confirming meetings and appointments and ensuring applicant credentials are in compliance with current guidelines.
- Implements all required modules of the residency management software, to include the management and reporting of data as well as user training for program faculty and residents/fellows.
- Develops and maintains program letters of agreement for all required rotations at outside institutions.
- May be assigned routine budget or financial responsibilities by supervisor.
- Performs other duties as assigned.
What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.
Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:
- 100% paid medical premiums for our full-time employees
- Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
- The longer you stay, the more vacation you’ll accrue!
- Longevity Pay (Monthly payments after two years of service)
- Build your future with our awesome retirement/pension plan!
We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...
- Free financial and legal counseling
- Free mental health counseling services
- Gym membership discounts and access to wellness programs
- Other employee discounts including entertainment, car rentals, cell phones, etc.
- Resources for child and elder care
- Plus many more!
Certification/Skills:
Excellent computer skills including proficiency in Microsoft Office Suite required.
Experience with residency management and physician scheduling software preferred.
Strong communication skills both written and verbal; excellent attention to detail, skilled multi-tasking ability, demonstrated commitment to follow-through of assigned tasks and projects, and exceptional customer services skills.
Good interpersonal skills and collegiality; ability to work independently and as part of a team.
Minimum Education:
High school diploma or equivalent.
Minimum Experience:
Three years of related experience required; experience in an academic setting preferred.
May substitute required experience with equivalent years of education beyond the minimum education requirement.
Physical Requirements:
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Security Sensitive:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
Residency Requirement:
Employees must permanently reside and work in the State of Texas.