Office Operations Assistant

Office Operations Assistant - Preschool Special Education Agency

This is a 40 hour per week, calendar year position with our CDS Reach site in Portland.

SALARY RANGE:

$14.12 - $20.46 per hour

Some benefits of CDS employment:

• Maine State Employee Medical coverage
• Dental and Vision Insurance
• Life and Disability Insurance
• 403(b) Retirement Savings Plan
• $250 per year Professional Development Stipend
• Maine State Employee Living Resources Program (Employee Assistance)
• Qualifying employer for the Public Service Loan Forgiveness (PSLF) Program.
• Work/Life Balance
• Paid Vacation
• Paid Sick Time
• Paid Holidays
• Great coworkers, and the satisfaction of helping kiddos who really need you!

SUMMARY DESCRIPTION:

This position will provide assistance to the Office Operations Manager and other site employees with daily site functions. Serve as the site’s first level of contact with client base including phone calls, client and visitor contact. Maintain data for required site recordkeeping and assist with site correspondence and mail, all in a confidential manner.

REPRESENTATIVE TASKS are site-specific, and may include, but are not limited to:

Office Administration:

• Answer the phone and route calls to site personnel
• Take referrals over the phone and process: enter data into child database, put new referrals folders together.
• Handle and distribute all incoming and outgoing site mail
• Provide assistance to staff as needed
• Notify Office Manager when office supplies are low.
• Maintain room calendars for therapies and meetings
• Sign in visitors, greet parents

MINIMUM QUALIFICATIONS:

• Associate Degree in related field and two years comparable experience or,
• High School diploma and five years comparable experience
• Successful background, criminal records, fingerprinting and reference checks

REQUIRED KNOWLEDGE, ABILITIES AND SKILLS:

• Ability to interact with a wide variety of people
• Ability to effectively communicate, orally and in writing

Please send resume and completed CDS Employment Application (on CDS website) to:

Tammy Verreault, Site Director
CDS Reach
1011 Forest Ave.
Portland, ME 04103

Child Development Services serves the early intervention and special education needs of Maine's children birth to age five. We have over 350 employees, a large network of contracted providers and currently serve over 3,500 children ages 0 to 5 years.

CDS consist of 10 principal sites throughout Maine with several satellite offices

This posting is being offered by an equal opportunity employer.

2023-173

Job Type: Full-time

Pay: $14.12 - $20.46 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• • Veterans’ Preference: Maine law provides a preference to qualified veterans and gold star spouses by ensuring they are offered an interview. If you are a veteran or a gold star spouse and wish to take advantage of this preference, please indicate below. Documentation is required. For more information, visit: https://www.maine.gov/bhr/state-jobs/veterans-preference-in-job-applications.

Please enter 1, 2, or 3 below as appropriate.
1. Not Claiming Veterans’ Preference
2. Veteran Claiming Preference (requires DD Form 214)
3. Gold Star Spouse Claiming Preference (requires DD Form 1300)

Education:

• Associate (Preferred)

Experience:

• Office: 2 years (Preferred)

Work Location: In person