Project Management Assistant

Job Summary:

The Project Manager Assistant (PMA) will be working with a Project Manager or an Assistant Project Manager on various project(s). This role is responsible for performing administrative tasks i.e., preparing invoices, building estimates, and scheduling meetings as needed.

Supervisory Responsibilities: This position has no direct supervisory responsibilities.

Job Classification: Full-time, Non-Exempt role

Compensation: $17.50 - $26.44/hour (Chloeta reserves the right to offer above or below listed ranges based on business and/or experience)

Duties/Responsibilities:

• Monitoring project progress with stakeholders on the completion or delay of project phases, scheduling meetings, and maintaining project documents and reports.
• Reviewing and approving weekly timecards.
• Reviewing and approving weekly expenses.
• Contributing to the planning and development of projects.
• Supporting the coordination and management of projects.
• Completing after action reports.
• Researching information as required.
• Performing administrative tasks such as preparing invoices, weekly timecard approvals, estimates, scheduling meetings, etc.
• Keeping track of and reporting on project progress.
• Completing daily assigned tasks
• Contract performance, to include cost overruns, deliverable schedules, and technical quality.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Required Skills and Abilities:

• Experience in reviewing, analyzing and developing budgets
• Expert level proficiency in Microsoft Office and project management software.
• Highly organized and able to multitask.
• Strong attention to detail and problem-solving skills.
• Excellent communication skills, both verbal and written.
• Able to work independently and as part of a team.

Required Education and Experience:

• Required: An associate degree.
• Required: Two years of experience in assisting a Project Manager.
• Preferred: Valid Project Management Professional Certification (PMP) or able to obtain.
• Preferred: Experience managing and/or working on government contracts in the private sector.
• Preferred: A bachelor's degree in management, business administration or related field.

Work Environment / Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• This position is in person at the Oklahoma City headquarters.
• This job operates in a fast-paced, collaborative environment. This role routinely uses standard office equipment such as computers, phones, etc.

Benefits: (Full Time Employees Only)

Eligible employees at Chloeta receive the following industry leading benefits:

• Health, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Access to Teladoc
• Paid Annual Leave/PTO
• Paid Sick Leave
• 14 Paid Holidays
• 401(k) Safe Harbor
• Life Insurance
• Tuition Reimbursement
• Accident Critical or Hospital Focused Insurance
• Employee Assistance Program (EAP)
• Short and Long Term Disability

Pre-employment Requirements:

This position may be contingent upon passing a security clearance, criminal background check, drug screen, Motor Vehicle Record (MVR) review, education verification, employment verification, and/or credit check after acceptance of an offer and prior to beginning work, due to the nature of the services Chloeta provides and the responsibilities of this position.

Drug and Alcohol Testing:

To enforce Chloeta’s Drug and Alcohol Testing Policy, an employee or candidate could be subject to undergoing a drug screen and/or alcohol testing at the beginning of employment, as well as after commencement of employment where there is reasonable suspicion of intoxication, or following an automobile or other accident, or as part of a company or facility-wide random drug screen process.

Fair Credit Reporting Act (FCRA):

Under the FCRA, Chloeta may request a credit check during the onboarding process. A written authorization form will be required before obtaining credit records.

EEO Statement:

Chloeta provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

About Chloeta:

Chloeta is a Native American owned enterprise providing a diverse range of engineering, scientific and technical solutions to support military, energy, homeland security, emergency preparedness Healthcare, and critical infrastructure requirements.