Budget Analyst

JOB NO. 23-1699
Position #: 20067

FINANCE – ADMINISTRATION

BUDGET ANALYST
PERMANENT FULL-TIME POSITION
$69,732 - $74,470 Annually (DOQ)

37.5 Hours per week

We are accepting applications until December 5th, 2022. Your application and cover letter must be received by the Human Resources & Risk Management Department before the close of business (4:30 p.m. Alaska Standard Time) on the date listed above. You can submit your application by email, fax, USPS mail, or by dropping it off at the Human Resources & Risk Management office.

WHAT THE CBJ CAN OFFER YOU:
In this position you will receive a competitive salary package that includes the opportunity for regular pay increases, 12 paid holidays a year, an excellent health insurance program that includes medical, dental, vision and orthodontia care options, paid leave and retirement credit through PERS (Public Employees’ Retirement System).

We value the health and well-being of our employees. The CBJ provides free parking, paid time off for parent teacher conferences, the ability to participate in a robust wellness program that includes discounts to CBJ recreational centers and local fitness programs, free bi-annual health screenings, free flu shots, free classes, challenges and webinars on healthy living to assist you with achieving work/life balance.

WORKING HOURS AND LOCATION
This position works (Monday through Friday) 8am – 4:30pm. Your office would be located in downtown Juneau in the Municipal Way Building.

DESCRIPTION OF WHAT YOU WILL BE DOING
Typical responsibilities include the following:

• Analysis of revenues, expenditures, fund balances and pending legislation at CBJ and related political subdivisions,

Juneau School District (JSD).

• Conveying the findings of analysis in easily understood graphs, charts, memos, technical briefs, and narratives used for communication with the Borough Assembly, the public, CBJ Leadership Team, CBJ employees, and others.
• Creation of budget forms, templates, schedules and technical guidance for dissemination to CBJ departments and enterprises.
• Analyze budget submissions and requests based on historical trends, current economic conditions, community needs, available revenue and usage of fund balance.
• Technical budget process development, including the creation of all department budget tables and the budget book, as well as the creation of supporting charts and graphs that complete the budget book.
• Draft ordinances that accompany the budget process, including the appropriating ordinances for CBJ and JSD’s annual budget and the ordinance that establishes the mill rate.
• Ensure compliance and advise department staff on state statutes, CBJ Charter and Code, regulations and guidelines, and appropriate policies and procedures relating to financial transactions in the area of budgeting.
• Manage and track department incremental budget requests and community funding requests.
• Track and incorporate all CBJ Assembly budget changes, additions, and revisions into the final adopted budget ordinance and budget book.
• Prepare supplemental budget ordinances and Manager’s Reports for consideration by the Manager and CBJAssembly.
• Track supplemental budget requests through committees and establish budget authority in the accounting system upon adoption.
• Analyze department budget-to-actuals to determine whether supplemental expenditure authority is needed at fiscal year-end.
• Draft annual CPI Rates and Budget Forecasting Information Memo, providing analysis of CPI.
• Prepare annual fuel projections and calculate anticipated per gallon fuel rates used in the biennial budget process.
• Organize and upload financial and metric data to the file sharing platform for the annual full cost and passenger fee allocations; assist in the analysis and review of the allocation reports for accuracy.
• Develop, maintain, and publish accounting system (Infor Lawson) budget reporting guides for internal clients.
• Reporting and documentation, including guidance documents relating to budgeting and appropriation principles and standards, and educational materials for CBJ staff and the public.
• Draft materials for the Assembly Finance Committee meeting packets.
• Administer, submit, and track state and federal grant requests.
• Draft resolutions relating to grant applications or acceptance and prepare the resolution for introduction and adoption by the CBJ Assembly.

WHO WE ARE LOOKING FOR
This position is responsible for a wide variety of professional level budgeting functions. General responsibilities include budget and fiscal analysis, facilitation of the biennial and supplemental budget processes, and budget resource development.

This position requires exceptional analytical capability, thorough understanding of government budget structures and systems, and the ability to translate complex technical analysis for the public and the CBJ Assembly. The successful candidate for this position will possess knowledge of government budget procedures and processes, laws, rules, and policies, and have the ability to develop a strong understanding of CBJ’s departments, divisions, programs, purpose and missions, financial structure, typical revenue and expenditure patterns, and current challenges. Expertise managing and balancing the needs of many stakeholders is essential to this position’s success.

WHAT IS IT LIKE TO WORK ON OUR TEAM
The CBJ Finance Department offers a workplace that is both rewarding and challenging. This position interacts with administrators and leadership staff from all city departments, providing the opportunity to collaborate with a diverse group of professionals who are committed to serving the public. A heavy emphasis is placed on attention to detail, accuracy, and managing competing priorities while also embracing a willingness to learn, adapt, and provide excellent customer service to internal and external clients. In return, the incumbent acquires a broad range of experiences, professional growth opportunities, and skill development.

DO I HAVE THE QUALIFICATIONS FOR THIS JOB – OUR MINIMUM QUALIFICATIONS
Experience: Six (6) years of any combination of post-secondary education and progressively responsible experience in budget preparation, budget analysis, accounting, or financial management.

Examples of Qualifying education and experience (not exhaustive):

A bachelor’s degree in accounting, finance, or a related area of study, and two (2) years of progressively responsible financial and/or administrative experience.

OR An associate’s degree in accounting, finance, or a related area of study, and four (4) years progressively responsible financial and/or administrative experience.

OR High school diploma, and six (6) years progressively responsible financial and/or administrative experience.

Application Documentation

Applicant must document how relevant education and experience meets the above minimum qualification.

Your cover letter will differ from what is normally sent to an employer. For this application, you must clearly explain how your experience and education demonstrates progressively responsible experience. Your cover letter and application must reflect growth and/or advancement in the complexity, difficulty, or level of responsibility related to budget preparation, budget analysis, accounting, or financial management.

Ensure you include sufficient information to enable calculation of time equivalency (for example: X years and XX months as a Position Title with Company Name, performing duties a and b, gaining expertise in These Skills or knowledge of This Specialty).

The following logic will be applied when calculating education to experience equivalents:

Undergraduate credits: 2.67 sem/4 qtr hrs = 1 month
Associate Degree = 2 years
Bachelor's Degree = 4 years
Graduate credits: 2 sem/3 qtr hrs = 1 month
Master's Degree = 5 years

NOTE: This is a benefited position. For more details about benefits, please visit the following web link: https://juneau.org/human-resources/benefits

HOW DO I APPLY AND WHO CAN I CALL WITH QUESTIONS
If you have questions about this position please call Adrien Speegle at (907) 586-5215, ext 4058.

We are accepting applications until December 5th, 2022. Your application and cover letter must be received by the Human Resources & Risk Management Department before the close of business (4:30 p.m. Alaska Standard Time) on the date listed above. You can submit your application by email, fax, USPS mail, or by dropping it off at the Human Resources & Risk Management office.

Applicants can visit our website for a copy of our application and instructions on how to submit it. If you have questions about our application you can contact us by phone at (907)586-5250. https://juneau.org/human-resources/employment- opportunities

Fax (907)586-5392

Mail completed application to:
City and Borough of Juneau
Human Resources & Risk Mgmt. Department
155 South Seward St.
Juneau, Alaska 99801

https://juneau.org/human-resources

Drop off completed application to:
City and Borough of Juneau
Human Resources Risk Mgmt. Department
107 Municipal Way, Suite 101
Juneau, Alaska 99801

THE CITY AND BOROUGH OF JUNEAU IS AN EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $61,211.00 - $74,470.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location

Salary : $61,211 - $74,470